Temporary Executive Assistant

University of North Carolina at Wilmington; Wilmington, Northern (NC, KY); Hybrid; USD 25,000 - 34,000; Full time

Job summary

University of North Carolina Wilmington is seeking an Executive Assistant to support the Executive Director and CMS leadership. You will manage the director’s calendar, draft correspondence and coordinate events with faculty and external stakeholders.

Responsibilities include travel authorizations, CMS meetings, tours for prospective students, and back-up support for the Administrative Associate. This is a temporary, full-time position with standard work hours.

Qualifications

• High school diploma or equivalent with 3 years admin/office mgmt exp, or an associate's degree with 1 year.
• Bachelor’s degree preferably in business administration or related discipline.
• All degrees must be from accredited institutions.

Responsibilities

• Manage the director’s calendar and schedule appointments.
• Provide correspondence on behalf of the Executive Director to faculty/staff and external stakeholders.
• Coordinate CMS leadership team meetings and keep minutes.
• Process Executive Director travel authorizations and reimbursements.
• Coordinate CMS faculty/staff meetings and State of CMS meeting.
• Support Marine Science Council and CMS prospective student tours.
• Enter and track work orders; maintain CMS phone tree.
• Facilitate room reservations and maintain front office supplies.
• Support Executive Director in research activities; serve as back-up.
• Handle special projects as assigned.

Skills

Excellent organizational skills

Clear verbal & written communication

Microsoft Office suite

Multi-tasking

Customer service skills

Event planning experience

Education

High school diploma or equivalent

Associate’s degree in secretarial science or business administration

Bachelor’s degree in business administration or related

Equivalent combination of training and experience

Tools

Microsoft Office

Job description

Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. UNCW is distinguished by its commitment to putting students first, supporting world-class faculty and staff, delivering transformative learning experiences, and leveraging its unique proximity to the ocean. Recognized nationally for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and reflects emerging industries and interdisciplinary innovation.

A public institution with nearly20,000students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s first bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

Founded as Wilmington College in 1947, UNCW moved to its present location in the heart of New Hanover County in 1961. The 660-acre campus is only minutes from Wrightsville Beach and historic downtown Wilmington and features Georgian architecture and designated conservation areas. Wilmington International Airport ( ILM ) provides commercial air service to cities both domestic and abroad and is just six miles from the UNCW campus.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience

• Excellent organizational skills
• Clearly communicate both verbally and in writing
• Solid foundation in Microsoft Office suite, and ability to quickly learn other University systems
• Ability to multi-task
• Pleasant customer service skills
• Event planning experience

This position will communicate with faculty and staff at the Center for Marine Science, as well as other academic departments that have staff at CMS . The Executive Assistant communicates with high level administration and their support staff at UNCW on behalf of the Executive Director. The Executive Assistant may also interact with outside board members and donors.

Responsibilities include:

• Managing the director’s calendar, including scheduling appointments and meetings
• Providing correspondence on behalf of the Executive Director to faculty/staff, high level university administration/staff, external stakeholders/partners
• Coordinating events in support of the Executive Director
• Process Executive Director’s travel authorizations and reimbursements
• Coordinate CMS leadership team meetings, and keep minutes
• Plan/schedule fall and spring CMS faculty/staff meetings, and State of CMS meeting
• Support Marine Science Council
• Coordinate CMS prospective student tours
• Enter and track work orders
• Maintain/update CMS phone tree
• Facilitate room reservations
• Maintain front office supplies
• Support Executive Director in research activities
• Serve as back-up to Administrative Associate
• Special projects, as assigned

Work Hours

Work Hours 8:00am-5:00pm

Work Days

Work Days Monday-Friday

Hours Per Week

Hours Per Week 40

Anticipated Hiring Range

Anticipated Hiring Range $18-$25/hr

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Job Posting Date

Job Posting Date 09/30/2026

Job Closing Date

Job Closing Date 10/07/2026