Executive Assistant to City Leadership

Grandview, MO; Grandview (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

The City of Grandview is seeking a highly organized, professional Executive Assistant to join our Administration team. This role provides high-level administrative support to the Mayor, City Administrator, and Administration Department, serving as a key communication point between City leadership, departments, officials, stakeholders, and the public.

The ideal candidate thrives in a fast-paced environment, manages competing priorities with sound judgment, and values confidentiality and

Qualifications

• Bachelor's degree as stated; equivalent experience may be considered.
• 2–5 years of experience in administrative or executive support.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to interact professionally with elected officials, City leadership, employees, and the public.
• Proficiency with Microsoft Office Suite and scheduling tools.
• Valid driver's license with acceptable driving record.
• Ability to complete background and reference checks.

Responsibilities

• Manage the City Administrator’s calendar and public appearances.
• Coordinate citywide and interdepartmental administrative projects and committees.
• Prepare correspondence, reports, presentations, resolutions, ordinances, meeting materials.
• Monitor and prioritize incoming emails, calls, and correspondence for timely responses.
• Respond professionally to citizen questions, concerns, requests, and complaints.
• Coordinate travel arrangements, lodging, transportation, registrations, and travel materials.
• Assist with departmental purchasing, invoices, financial reports, and budget functions.
• Provide backup support for City Clerk functions and Board of Aldermen sessions.
• Maintain departmental records; assist with events and employee engagement.
• Provide supervision to the Management Intern and handle special projects.

Skills

Strong organizational skills

Time-management

Multitasking

Written and verbal communication

Discretion and confidentiality

Education

Bachelor's degree in Public Administration, Business Administration, Political Science, or related field

Tools

Microsoft Office Suite

Scheduling tools

Job description

The City of Grandview is seeking a highly organized, professional Executive Assistant to join our Administration team. This role provides high-level administrative support to the Mayor, City Administrator, and Administration Department, serving as a key communication point between City leadership, departments, officials, stakeholders, and the public.

The ideal candidate thrives in a fast-paced environment, manages competing priorities with sound judgment, and values confidentiality and