Senior Executive Assistant to the City Manager

City of El Monte; El Monte (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

The City of El Monte is seeking an experienced administrative professional to support the City Manager and Assistant City Manager. This role offers broad responsibility for the City Manager’s Office operations and requires discreet handling of confidential information.

You will manage calendars, coordinate travel, supervise support staff, and contribute to budget preparation and reporting. Strong communication skills and a good grasp of city processes are essential.

Qualifications

• Requires an equivalent to an associate degree with coursework in public or business administration and five years of progressively responsible executive support experience.
• Two years of lead or supervisory experience is desirable and supports effective team leadership.

Responsibilities

• Serves as primary contact for the City Manager's Office, interfacing with staff, the public, and outside agencies.
• Oversees administrative operations of the City Manager’s Office and coordinates work plans and budgeting processes.
• Supervises office staff, providing training and ensuring quality and timely task completion.
• Maintains City Manager's calendar, coordinates travel, meetings, and conference room usage.
• Composes and proofs a variety of documents and correspondence, including budget reports and presentations.
• Supports preparation and administration of department budgets, monitors expenditures, and processes invoices and purchase orders.
• Organizes records and maintains files; manages office equipment inventory and maintenance.
• Adheres to safety rules and performs other duties as assigned.

Skills

Office management

Public administration

Budget knowledge

Communication

Staff training

Education

Associate degree in public administration or related field

Tools

Microsoft Office Suite

Records management software

Job description

The City of El Monte is seeking an experienced administrative professional to support the City Manager and Assistant City Manager. This role offers broad responsibility for the City Manager’s Office operations and requires discreet handling of confidential information.

You will manage calendars, coordinate travel, supervise support staff, and contribute to budget preparation and reporting. Strong communication skills and a good grasp of city processes are essential.