Executive Assistant to CHRO & CLO - Hybrid, Strategic Admin

Colonial Group; Reston (VA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

ASRC Federal is seeking an Executive Assistant to support the CHRO and CLO. This role provides high-level administrative support, manages calendars, coordinates internal and external communications, and ensures efficient day-to-day operations.

The ideal candidate is proactive, detail-oriented, and able to handle confidential information with discretion while prioritizing multiple tasks and deadlines in a dynamic environment.

Qualifications

• Must possess a High School Diploma or GED; Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 8 years’ experience in an executive support role, preferably supporting C-level executives.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with other administrative tools.
• Demonstrated ability to handle sensitive information with integrity and confidentiality.

Responsibilities

• Manage and maintain the daily schedules of the CHRO and CLO, including coordinating meetings, calls, travel arrangements, and appointments.
• Prepare meeting agendas, document meeting minutes, and follow up on action items.
• Assist in drafting, editing, and proofreading communications, reports, presentations, and other documents for executive review.
• Serve as a key point of contact between the CHRO, CLO, and other departments, clients, partners, and stakeholders.
• Ensure timely and accurate communication, handling sensitive information with discretion and confidentiality.
• Screen and prioritize incoming requests, emails, calls, and messages for the CHRO and CLO, ensuring timely responses and follow-up.
• Assist with various projects led by the CHRO and CLO, ensuring milestones are met and deliverables are on track.
• Coordinate cross-functional efforts by working with other departments to gather necessary information and materials.
• Track project timelines and assist with preparing reports and updates as needed.
• Maintain and organize digital files, records, and documentation for both departments.
• Process expense reports, invoices, and other administrative tasks as required.
• Organize events, including internal meetings, team-building activities, and off-site events as requested.
• Maintain organizational charts and distribution lists for the respective departments.
• Order office supplies and equipment on behalf of the team as needed.

Skills

Calendar management

Communication

Discretion/confidentiality

Organizational skills

MS Office

Travel coordination

Education

High School Diploma or GED

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Job description

ASRC Federal is seeking an Executive Assistant to support the CHRO and CLO. This role provides high-level administrative support, manages calendars, coordinates internal and external communications, and ensures efficient day-to-day operations.

The ideal candidate is proactive, detail-oriented, and able to handle confidential information with discretion while prioritizing multiple tasks and deadlines in a dynamic environment.