Executive Assistant to Chief of Staff - Healthcare Ops

MedElite; Hollywood (AL); Presencial; USD 75.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health

Dental

Vision

Company-Sponsored Life Insurance

401K

Short and Long-term Disability

Paid Time Off

Commuter Benefits

Descripción de la vacante

MedElite is seeking an Executive Assistant to support our leadership team in Florida or New York. Ideal candidates have 3–5 years of administrative experience, strong organizational and communication skills, and a proactive, discreet approach to responsibilities.

Responsibilities include complex scheduling, calendar maintenance, meeting material preparation, and cross-department liaison. Competitive full-time role with comprehensive benefits and opportunities in a healthcare-focused environment.

Formación

• 3–5 years of administrative experience in an office setting.
• Exceptional organizational skills and attention to detail.
• Strong time management and ability to manage multiple priorities and deadlines.
• Proficient in Google Workspace and/or Microsoft Office Suite (Google Calendar, Docs/Word, Sheets/Excel).
• Excellent written and verbal communication skills.
• Discretion and professionalism with confidential information.
• Self-starter with a positive attitude and strong follow-through.

Responsabilidades

• Coordinate complex scheduling for internal and external meetings with providers, staff, and partners.
• Maintain calendars with reminders, distribute agendas, and follow up after meetings.
• Track action items and deadlines to ensure accountability.
• Assist with preparation of meeting materials and presentations.
• Maintain organized filing systems for sensitive documents and correspondence.
• Draft and format emails, memos, and communications for stakeholders.
• Liaise between departments and providers to streamline coordination and communication.
• Provide general administrative support including data entry and special projects.

Conocimientos

Administrative experience

Organizational skills

Time management

Communication skills

Discretion

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

MedElite is seeking an Executive Assistant to support our leadership team in Florida or New York. Ideal candidates have 3–5 years of administrative experience, strong organizational and communication skills, and a proactive, discreet approach to responsibilities.

Responsibilities include complex scheduling, calendar maintenance, meeting material preparation, and cross-department liaison. Competitive full-time role with comprehensive benefits and opportunities in a healthcare-focused environment.