Executive Assistant to Chief Legal Officer – Global Investment Firm

Career Group; New York (NY); On-site; USD 150,000 - 160,000; Full time

Job summary

A prominent global investment firm is seeking an experienced Executive Assistant to support their Chief Legal Officer. This role requires strong attention to detail, excellent organizational skills, and the ability to manage a busy calendar and legal documentation. The position offers a competitive salary and comprehensive benefits, including medical insurance and 401(k) matching.

Benefits

Discretionary bonus

Free daily lunch

401k match

15 days’ vacation

Sick/personal/holidays

Qualifications

• 10+ years of Executive Assistant experience, specifically in a legal setting.
• Experience supporting General Counsel or Chief Legal Officer.
• Ability to perform duties with high confidentiality.

Responsibilities

• Manage a busy Outlook calendar and coordinate meetings.
• Assist with legal documentation and filing.
• Coordinate travel arrangements and maintain office supplies.

Skills

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Confidentiality

Relationship building

Tools

Microsoft Office Suite

Concur

Job description

Executive Assistant to Chief Legal Officer – Global Investment Firm

Executive Assistant to Chief Legal Officer – Global Investment Firm

Executive Assistant to Chief Legal Officer – Global Investment Firm

One of the world’s prominent investment firms seeks to hire an experienced Executive Assistant with strong attention to detail to support their Chief Legal Officer. This is a role for a motivated candidate who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

Salary commensurate with experience: $150-160k base range, discretionary bonus + great benefits, free daily lunch, 401k match, 15 days’ vacation + sick/personal/holidays

Location: Onsite Monday – Friday in Midtown East, NYC

Hours: 8:30am-6pm with a 24/7 mentality as needed

Responsibilities include:

• Managing ever-changing and extremely busy Outlook calendar including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Assist with legal documentation, paperwork, filing, editing
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses in Concur including tracking receipts and reimbursements
• Coordinating light travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies

Qualifications:

• 10+ years of Executive Assistant experience - Legal EA support experience is a must.
• Must have experience supporting General Counsel, CLO, Attorneys/Partners at Law Firms, etc.
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and professional integrity
• Experience with coordinating travel arrangements
• An independent worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive experience with Microsoft Office Suite & Concur for expenses

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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