Executive Assistant to Chief Legal Officer – Global Investment Firm

Career Group; New York (NY); On-site; USD 150,000 - 160,000; Full time

Job summary

A leading global investment firm is seeking an experienced Executive Assistant to support their Chief Legal Officer. The role requires strong organizational and communication skills, along with 10+ years of Executive Assistant experience, ideally in a legal setting. The successful candidate will manage a busy calendar, assist with legal documentation, and handle travel arrangements while upholding confidentiality and professionalism.

Benefits

Discretionary bonus

Great benefits

Free daily lunch

401k match

15 days vacation + sick/personal/holidays

Qualifications

• 10+ years of Executive Assistant experience with legal support experience.
• Strong communication skills and high emotional intelligence.
• Ability to prioritize tasks and maintain confidentiality.

Responsibilities

• Manage a busy Outlook calendar, schedule appointments, confirm meetings.
• Assist with legal documentation, filing, and editing.
• Coordinate travel arrangements and ensure office supply inventory.

Skills

Communication skills

Attention to detail

Multi-tasking

Confidentiality

Tools

Microsoft Office Suite

Concur

Job description

Executive Assistant to Chief Legal Officer – Global Investment Firm

One of the world’s prominent investment firms seeks to hire an experienced Executive Assistant with strong attention to detail to support their Chief Legal Officer. This is a role for a motivated candidate who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

Salary commensurate with experience : $150-160k base range, discretionary bonus + great benefits, free daily lunch, 401k match, 15 days’ vacation + sick / personal / holidays

Location : Onsite Monday – Friday in Midtown East, NYC

Hours : 8 : 30am-6pm with a 24 / 7 mentality as needed

Responsibilities include :

• Managing ever-changing and extremely busy Outlook calendar including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Assist with legal documentation, paperwork, filing, editing
• Gatekeeping / answering calls
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses in Concur including tracking receipts and reimbursements
• Coordinating light travel arrangements including flights, visas / passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies

Qualifications :

• 10+ years of Executive Assistant experience - Legal EA support experience is a must.
• Must have experience supporting General Counsel, CLO, Attorneys / Partners at Law Firms, etc.
• Strong communication skills; high EQ
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and professional integrity
• Experience with coordinating travel arrangements
• An independent worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive experience with Microsoft Office Suite & Concur for expenses

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