Executive Assistant to Chief Financial Officer

Brenham ISD; Brenham (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Brenham Independent School District is seeking an Administrative Assistant to the Chief Financial Officer in the Central Office Administration. The role supports budgeting, correspondence, meetings, and travel arrangements for district leadership.

Minimal qualifications include a high school diploma or GED with three years of secretarial experience or an associate degree; a bachelor’s degree is preferred. Proficiency in MS Excel and strong organization are essential.

Qualifications

• Minimal: High school diploma or GED; and three years of secretarial experience or Associates degree
• Bachelor degree preferred

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the assigned directors.
• Compile, maintain, and file all reports, records, and other documents required.
• Perform routine bookkeeping tasks and maintain department budget reports. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit them in accordance with district procedures.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheet manipulation

Presentations

Excel proficiency

Prioritizing workflow

Multi-tasking

Communication skills

Education

High school diploma or GED

Associates degree

Bachelor degree preferred

Tools

Microsoft Excel

Google Sheets

Microsoft Word

Office Suite

Job description

Brenham Independent School District is seeking an Administrative Assistant to the Chief Financial Officer in the Central Office Administration. The role supports budgeting, correspondence, meetings, and travel arrangements for district leadership.

Minimal qualifications include a high school diploma or GED with three years of secretarial experience or an associate degree; a bachelor’s degree is preferred. Proficiency in MS Excel and strong organization are essential.