Secretary to the Chief Financial Officer

SPLENDORA INDEPENDENT SCHOOL DISTRICT; Splendora (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance contribution

Free urgent care

Job summary

The SPLENDORA INDEPENDENT SCHOOL DISTRICT is seeking a Secretary to the Chief Financial Officer to organize and manage the central administration's routine work and provide clerical support to the CFO. This 223-day contract sits in the Administration Office and reports to the CFO.

Responsibilities include preparing correspondence, maintaining budget records, processing purchase orders, scheduling, mail distribution, and maintaining confidentiality.

Qualifications

• High school diploma or GED required.
• Strong keyboarding and data entry skills with accuracy.
• Proficiency in word processing and file maintenance.
• Ability to create/maintain spreadsheets and databases.
• Ability to prioritize multiple tasks for the supervisor/department.
• Capacity to multitask numerous administrative duties.
• Basic math skills and numerical accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the CFO and assist the business department as needed.
• Compile, maintain, and file reports, records, and other documents as required.
• Perform routine bookkeeping tasks and manage department budget records.
• Process purchase orders and payment authorizations; order office supplies.
• Monitor and process personnel time records, leave requests, and reports.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets/databases

Prioritize workflow

Multitask

Basic math

Effective communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Title: Secretary to the Chief Financial Officer

Reports to: Chief Financial Officer

Dept./School: Administration Office

Contract: 223 Days

Pay Grade: 205

Primary Purpose

Under moderate supervision, organize and manage the routine work activities of a central administrative department and provide clerical support to the CFO.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multitask numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills

Major Responsibilities And Duties

• Prepare correspondence, forms, reports, manuals, and presentations for the CFO and assist the business department with these same tasks, as needed.
• Compile, maintain, and file all reports, records, and other documents as required.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order office supplies and program equipment for the business department.
• Monitor and process personnel time records, including leave requests and reports, and submit them in accordance with district procedures.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for the CFO and the business department staff, as needed.
• Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents for the CFO.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district-wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Other Information

The District contributes $330 monthly toward the cost of the employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care.