Executive Assistant to Chief Executive Officer

Glocap Search; Stamford (CT); On-site; USD 130,000 - 140,000; Full time

Job summary

Glocap Search in Stamford, CT, seeks an Executive Administrative Assistant to support the CEO and leadership team. You will enable efficient operations, manage day-to-day tasks, and drive strategic and administrative initiatives across the organization.

The ideal candidate has 7–10+ years of senior-executive support, excels in attention to detail, and is proficient with Microsoft 365. This in-office role offers a dynamic, fast-paced environment within financial services.

Qualifications

• 7–10+ years of proven experience supporting senior executives in strategic or operational roles.
• Financial services experience preferred.
• Excellent attention to detail and discretion.

Responsibilities

• Anticipate executive needs and manage priorities and communications.
• Coordinate complex domestic and international travel, including flights and accommodation.
• Manage calendars for CEO and senior team, prioritizing and mitigating conflicts.
• Draft/edit high-level correspondence, board presentations, and monthly reports.
• Prepare executive-level summaries, reports, and updates as needed.
• Maintain confidential files and coordinate calendars for senior staff.
• Coordinate senior staff meetings and events, including off-site meetings and quarterly meetings.
• Process expense accounts for CEO and senior management as required.
• Handle special projects and general office management tasks.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office suite

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Word

Outlook

PowerPoint

OneDrive

SharePoint

Job description

POSITION: Executive Assistant to the CEO

LOCATION: Stamford, CT (in office 4-5 days per week)

HOURS: 7:00AM-3:00PM with flexibility as needed

COMPENSATION: $130-140K (DOE) + Discretionary Bonus

BACHELOR'S DEGREE: Preferred

Our client is seeking an Executive Administrative Assistant to provide both strategic and operational support for the CEO, as well as secondary support to the leadership team. The EA will enable the CEO to operate efficiently and effectively by providing seamless coverage and support for day-to-day administrative tasks and managing various team initiatives, processes, and other activities. This role will maintain a high level of professionalism in acting as a gatekeeper and coordinator, enforcing compliance in expense reporting, scheduling, and information flow. The ideal candidate will be a career administrative professional with a background in financial services.

Responsibilities of the Executive Assistant:

• Anticipate executive needs and proactively manage priorities and communications.
• Coordinate complex domestic and international travel, including flights, and accommodation.
• Manage complex, overlapping, and fast-changing calendars for CEO and other senior team members, including scheduling, prioritizing, and mitigating conflicts.
• Draft, edit, and proofread high-level correspondence, board presentations, and monthly reports.
• Prepare executive-level summaries, reports, and updates as needed.
• Maintains confidential files, handles mail and records, coordinates and manages the calendars for Senior Staff members as required.
• Handles agendas, arrangements, and coordinates efforts with administrative and office services functions for senior staff meetings and other events, including:
  • Off-site Board of Directors and management meetings
  • Quarterly meetings and other special events
• Processes expense accounts for CEO and select members of the Senior Management team, as required.
• Special projects as requested or required.
• Support general office management activities including but not limited to ordering office supplies, handling deliveries and mail, stocking the kitchen and common areas.

Requirements of the Executive Assistant:

• 7- 10+ years of proven experience supporting senior executives in a strategic or operational capacity. (Preferably within Financial Services Industry)
• Expert in attention to detail and technical proficiency skills with senior leadership.
• Strong project management and organizational skills.
• Ability to work independently and handle confidential information with discretion.
• Experience in a fast-paced, global organization preferred.
• Excellent with Microsoft Word, Outlook, Power Point, OneDrive, SharePoint; at least basic Excel knowledge.