Executive Assistant to Chief Executive Officer

First Source Title; Pompano Beach (FL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dentalinsurance

Healthinsurance

Healthsavingsaccount

Lifeinsurance

Paidtimeoff

Visioninsurance

Job summary

FirstSource Title Agency in Pompano Beach, FL, is seeking a highly organized Executive Assistant to support our leadership team. You’ll keep operations running smoothly in a fast-paced environment.

Responsibilities include calendar management, travel coordination, QuickBooks bookkeeping, and preparing reports; you will also handle calls, emails, and filing with discretion.

Qualifications

• Proven experience as an Executive or Administrative Assistant.
• Strong multitasking and prioritization abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, and presentations.
• Coordinate travel itineraries and expensereports.
• Screencall, emails, and communications with discretion.
• Provide all-around administrative support across initiatives.

Skills

calendar management

multitasking

prioritization

excellent written/verbal communication

QuickBooks

MS Office/Google Workspace

detail oriented

independence

ownership mindset

problem solving

Education

Associate's degree

Bachelor's degree

Tools

QuickBooks

MS Office

Google Workspace

Job description

We'reHiring:ExecutiveAssistant

FirstSource Title Agency

PompanoBeach,FL|On-Site

FirstSource Title Agency is looking for a highly organized, proactive Executive Assistant to support our leadership team. If you're a natural multitasker who thrives in a fast-paced environment and loves keeping operations running smoothly, we'd love to hear from you.

WhatYou'llDo

• Managecalendars,schedulemeetings,andcoordinateappointments
• HandlebookkeepingtasksinQuickBooks—invoicing,expensetracking&reconciliation
• Preparecorrespondence,reports,andpresentations
• Coordinatetravel,itineraries,andexpensereports
• Screencalls,emails,andcommunications
• Maintainorganizeddigitalandphysicalfilingsystems
• Provideall-aroundadministrativesupportwithdiscretion

BusinessSupport

• Supportwithlightprojectmanagementtasks,follow-ups,andreporting
• Maintaindocumentationandensureclarityacrossallongoinginitiatives
• Actasliaisonbetweenbusinesspartners,contractors,orvendors

WhatWe'reLookingFor

• ProvenexperienceasanExecutiveorAdministrativeAssistant
• QuickBooksproficiency(required)
• Strongmultitaskingandprioritizationskills
• Excellentwrittenandverbalcommunication
• ProficiencyinMSOfficeand/orGoogleWorkspace
• Sharpattentiontodetailandahighlevelofprofessionalism
• Self-starterwithexcellentfollow-throughandownershipmindset
• Thrivesinafast-paced,ever-evolvingenvironment;friendly,energetic,andrespectfulineveryinteraction
• Strongproblem-solvingskills
• Abilitytoworkeffectivelyindependentlyandwithinateamenvironmentinafast-pacedvolumeenvironment
• Abilitytomanagetimeeffectively,maintainorganization,andprioritizetaskstomeetdeadlines
• Abilitytomaintainaprofessionaldemeanorunderpressureandoperatewithakeensenseofurgencyandcommitmenttoquality
• AssistCEOinanytaskthatmaybeonanas-neededbasis

NicetoHave

• Experienceintitle,realestate,orlegalindustries
• Associate'sorBachelor'sdegree

Benefits

• 401(k)
• Dentalinsurance
• Healthinsurance
• Healthsavingsaccount
• Lifeinsurance
• Paidtimeoff
• Visioninsurance

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