Executive Assistant to Chief Executive Officer

Recruithook; Paramus (NJ); On-site; USD 80,000 - 110,000; Full time

Job summary

Recruithook in Paramus, New Jersey, United States, seeks an Executive Assistant to the CEO to manage inbox, calendar, scheduling, travel, and communications with precision, speed, and discretion.

With 5+ years supporting a C-level executive, you bring a polished presence, outstanding written and verbal communication, and fluency with MS Office, Excel, Google Suite, and modern productivity tools.

Qualifications

• Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader.
• Exceptional written and verbal communication skills.
• Tech-savvy with proficiency in MS Office, Excel, Google Suite, and modern productivity tools.
• Highly organized with the ability to manage competing priorities and protect the CEO's time.

Responsibilities

• Manage and prioritize the CEO's inbox, communications, and daily workflow.
• Serve as the primary point of contact and face of the Office of the CEO.
• Own complex scheduling, meeting coordination, and calendar management.
• Act as a gatekeeper to protect the CEO's time and priorities.
• Prepare communications, drafts, briefs, and follow-ups with high writing quality.
• Coordinate travel, accommodations, logistics, and itineraries.
• Support investor relations meetings, prep materials, and follow-up.
• Handle confidential information with absolute discretion.
• Collaborate with internal teams and external stakeholders.

Skills

Executive support

Communication

Time management

Tech-savvy

Calendar management

Stakeholder management

Meeting coordination

Tools

MS Office / Excel

Google Workspace

Job description

A growing global organization is seeking a high-performing Executive Assistant to support their CEO. This is a critical, high-visibility role for someone who brings exceptional professionalism, strong communication skills, and the ability to operate with speed and polish.

The client is looking for someone who is tech-savvy, proactive, and capable of being the trusted extension of the CEO.

Responsibilities

• Manage and prioritize the CEO's inbox, communications, and daily workflow


• Serve as the primary point of contact and \"face\" of the Office of the CEO


• Own complex scheduling, meeting coordination, and calendar management


• Act as a gatekeeper, ensuring the CEO's time is protected and used effectively


• Prepare communications, drafts, briefs, and follow-ups with exceptional writing quality


• Coordinate travel, accommodations, logistics, and itineraries


• Support investor relations (IR) meetings, prep materials, and follow-up


• Handle confidential information with absolute discretion


• Work collaboratively with internal teams and external stakeholders

What We're Looking For

• Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader


• Strong executive presence, polished, confident, and reliable


• Excellent written and verbal communication skills


• Tech-savvy with proficiency in MS Office, Excel, Google Suite, and modern productivity tools


• Highly organized with the ability to manage competing priorities


• Mature, resourceful, proactive, and able to operate with urgency


• A positive, engaging personality and the ability to represent the CEO professionally