Executive Assistant to Chief Executive Officer

Career Group; New York (NY); Hybrid; USD 120,000 - 160,000; Full time

Job summary

An impressive charter school in Harlem is seeking an Executive Assistant to the CEO. This pivotal role requires strong organizational skills and a mature demeanor to manage high volumes of scheduling, correspondence, and project tracking. An ideal candidate has 10+ years of experience and is comfortable in a school setting, contributing to the mission of educational excellence.

Benefits

Medical insurance

Vision insurance

Qualifications

• 10+ years of executive assistant experience, preferably in education or non-profit.
• Exceptional written and verbal communication skills.
• Comfortable in a school environment.

Responsibilities

• Manage the CEO’s calendar and coordinate meetings.
• Draft and send communications on behalf of the CEO.
• Handle sensitive and confidential information.

Skills

Organizational Skills

Time-Management Skills

Problem-Solving Skills

Discretion

Communication Skills

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Google Workspace

Teams

Zoom

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $160,000.00/yr

Executive Assistant to CEO

An impressive Charter School in Harlem, NYC is looking for a professional and experienced Executive Assistant to support their CEO. This is an incredible opportunity to work for a mission-driven organization and alongside a true leader in the Education space. This role will be responsible for handling a high volume of calendar management, assist with strategic initiatives, act as a true gatekeeper and play a key role in ensuring the smooth operation of the CEO’s office.

We would love someone coming out of a corporate environment with proven longevity and tenure working with Sr. Executives.

This role is based out of the school in Harlem, NYC - open to 5x days onsite or 4 & 1 day remote

Key Responsibilities:

• Manage the CEO’s highly active calendar
• Coordinate and prepare for meetings, including logistics, materials, and agendas.
• Screen and manage phone calls, emails, and other correspondence on behalf of the CEO.
• Prepare, proofread, and format documents, presentations, and reports.
• Maintain a filing system for important documents and ensure easy access to key information.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, including high profile board members, donors, staff, parents, and community partners.
• Draft and send communications on behalf of the CEO, ensuring clarity, professionalism, and alignment with school values and priorities.
• Facilitate smooth communication within the organization and externally, ensuring timely responses and follow-through.
• Assist with planning and execution of school events, board meetings, and special initiatives.
• Track project timelines and deliverables, ensuring the CEO is kept informed and on track.
• Coordinate logistics for travel, conferences, and professional development opportunities for the CEO.
• Handle sensitive and confidential information with discretion and professionalism.
• Exercise judgment when managing conflicts, priorities, and confidential matters.
• Conduct research and gather information as needed for decision-making and strategic planning.
• Occasionally assist with personal tasks, errands, logistics, appointments
• Assist in maintaining a positive and productive work environment, supporting school culture and values.

Qualifications:

• Bachelor’s degree or equivalent experience required.
• At least 10+ years of executive assistant experience, preferably in an educational or non-profit setting.
• Exceptional organizational and time-management skills with an ability to multitask and prioritize effectively.
• Sophisticated and mature demeanor and able to work autonomously
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace, Teams, Zoom
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Discretion, professionalism, and the ability to maintain confidentiality in a dynamic environment.
• Comfortable around children and able to work in a school environment

Preferred Qualifications:

• Experience in education or charter school environments.
• Familiarity with school-specific software or tools (e.g., student management systems, budgeting tools).

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs, Education, and Non-profit Organizations

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

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