Executive Assistant to Chief Executive Officer

Opal; Los Angeles (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Benefits

In-person role

Job summary

Opal in Los Angeles is seeking an Executive + Personal Assistant to the CEO. This in‑person role will own payroll, HR paperwork, vendors, software access, investor reporting, and personal logistics to keep the CEO focused on selling, raising, and building.

You’ll build SOPs, manage calendars and travel, handle personal appointments, and ensure the office runs smoothly with warmth and discretion. High organization and ownership are essential.

Qualifications

• Experience as EA/PA or office manager at a startup or founder.
• Extremely organized and detail‑oriented.
• Discreet handling salaries, contracts, and personal information.
• Ability to own tasks from initiation to completion.

Responsibilities

• Run payroll, benefits, severance, and related HR paperwork.
• Hire/offboard paperwork: offers, NDAs, confidentiality, non‑disparagement.
• Track referrals and ensure timely payments.
• Manage software access, onboarding/offboarding, and permissions.
• Prepare investor reports and maintain SOPs.
• Handle personal logistics, travel, calendars, and vendor relations.
• Keep Google Drive clean and documented; fix broken items.
• Run the office and ensure smooth daily operations.

Skills

EA/PA experience

Startup environment

Discretion

Organizational skills

Ownership mindset

Job description

Admin: Executive + Personal Assistant to the CEO

Opal · [Los Angeles / Orange County] · In person · $75–90K + benefits

Opal issues credit cards for ad spend. Agencies and brands run millions in Meta and Google budgets through us. We're seed stage, growing fast, and I'm drowning in admin.

I need one person who makes the company and my life run smoothly, so I can spend my time selling, raising, and building.

This is not a "manage the calendar and answer the phone" job. You'll own real things: payroll, HR paperwork, vendors, software, investor reporting, and my personal logistics. If something small needs to happen and nobody owns it, it's yours.

What you'll own

People + HR

• Run payroll, benefits, and severance
• Handle hiring and offboarding paperwork: offer letters, NDAs, confidentiality and non-disparagement agreements
• Track referral payouts, both employee and partner, and make sure people get paid on time

Money

• Collect receipts. Every one, every month.
• Send invoices when we owe someone one, and forward bills to bill-pay
• Work with Pav to track every tool we pay for and how many seats we\'re using. Cut what we don't need.
• Prepare investor reports

Company ops

• Manage software access and permissions: onboarding, offboarding, who has what
• Keep Google Drive clean. If I can't find something in 10 seconds, it's in the wrong place.
• Write and maintain our SOPs and documentation, and make sure people actually follow them
• Run the office: snacks, internet, supplies, whatever's broken

Me

• Manage my calendar and email
• Book travel, hotels, and dinners
• Handle personal appointments, prescriptions, and refills
• Manage the cleaners for the office and my home

Everything else

• The small, one-off tasks that don't fit anywhere. Figure them out and close them without me having to follow up.

You're a fit if

• You've been an EA, PA, or office manager at a startup or for a founder, and you liked the chaos
• You're the most organized person you know, and your friends make fun of you for it
• You're discreet. You'll see salaries, contracts, and my personal life.
• You close loops. When you say it's done, it's done.
• You figure things out. "I didn't know how" isn't an answer; "I figured it out, here's what I did" is.
• You're nice. Genuinely. You'll be the first person candidates, vendors, and investors deal with. Warmth matters here.
  

You're not a fit if

• You need a detailed playbook for everything
• You want a remote or hybrid role. We're in person, and we work hard.
• Personal assistant work feels beneath you. It's a real part of this job.
  

Why this role

• You'll work directly with the CEO and see how a fintech gets built from the inside
• Your job grows as the company does. Great admins here become ops leads.
• You'll have real ownership from week one