Assistant to the CEO

Business Growers LLC; Jackson (MS); Hybrid; USD 40,000 - 55,000; Part time

Job summary

Business Growers LLC is looking for an organized Operational Assistant to support the CEO in Jackson, MS, with a hybrid schedule of 24-32 hours per week. The ideal candidate has extensive experience in financial operations and project management, manages the CEO's weekly metrics, and ensures efficient correspondence with clients. Strong proficiency in tools like ClickUp and QuickBooks is essential. The position emphasizes discretion and high-quality execution. Bonus points for familiarity with marketing or AI tools.

Qualifications

• Experience in financial operations including payroll, AR, and compliance.
• Ability to translate conversations into actionable tasks.
• Proficient with project management and accounting tools.

Responsibilities

• Own the CEO's weekly scorecard and track metrics.
• Represent the CEO in correspondence and client interactions.
• Coordinate event logistics and financial operations.

Skills

Financial operations

Detail-oriented execution

Project management tools

Written communication

Discretion and confidentiality

Follow-through

Tools

ClickUp

QuickBooks

Google Workspace

Slack

Job description

We need someone who keeps our CEO's world running smoothly.

In this role, you're a finisher. You protect the CEO's time, and see things in her world to completion.

Jackson, MS Preferred Hybrid 24–32 hrs/week Reports to CEO

Own the CEO's weekly scorecard: pull the numbers, track metrics, and hold Laura accountable to the commitments she's made.

Represent the CEO in day-to-day correspondence with clients, vendors, and partners.

Coordinate follow‑up from conferences, speaking engagements, and business development activity.

Always go down the list, mine and close the loop for Laura or on her behalf.

Run logistics for executive travel and external engagements.

Inbox & Proactive Triage

When you lack context, ask questions to get it, then act or flag with a recommendation.

When you commit Laura to something, close the loop.

Close every loop; every request gets a resolution and a confirmation back.

Logistics & Event Operations

Own event registrations, payments, and conference logistics in advance of deadlines.

Coordinate travel and on‑site logistics for speaking engagements.

Finance & Accounting Operations

Maintain ongoing reconciliation in QuickBooks: monthly P&L, Amex charges, clean books.

Own client billing intake for new engagements and renewals.

Support the management of partner MDF pre‑approvals and claims: quarterly deadlines, portal submissions, and claim tracking.

HR Operations

Own offboarding end‑to‑end: benefits removal, system access revocation, equipment return, Gusto dismissal, org chart updates.

Maintain and improve hiring and onboarding SOPs.

Support team milestone recognition: client gifts, celebrations, and seasonal touches.

Your First 60 Days

Days 1–30

Learn the System

Get inside the CEO's calendar, inbox, ClickUp, and financial tools. Understand how decisions get made and what "done" looks like.

Days 30–60

Own the Ops

You're handling inbox triage, billing, scheduling, and event logistics without being asked twice. The CEO is not reminding you of anything.

60+ Days

Full Ownership

You're the first point of contact for everything in your scope. Laura shows up prepared, closes land, and trusts you've handled the rest.

Qualifications

What We're Looking For

The right person for this role thinks in outcomes, not tasks. They don't wait to be told, they see it, solve it, and confirm it's done.

• You've run financial operations before, payroll, AR, reconciliation, compliance filings. You know what you're touching and why it matters.
• You can listen to a conversation and translate it into actionable tasks with high attention to detail.
• You're fluent with tools: ClickUp, QuickBooks (or similar), Google Workspace, Slack. You learn new systems fast and don't need hand‑holding.
• You write clearly and warmly on someone else's behalf, especially in situations that require judgment and tact.
• You have exceptional follow‑through. You close loops, think two steps ahead, and nothing slips through the cracks.
• You've been trusted with sensitive financial, personnel, and business information. Discretion is non‑negotiable.
• You are a finisher. Not a starter. Not a pitch‑er of ideas. The person who makes sure everything actually lands.

Bonus Points

• Experience in a marketing, agency, or professional services environment.
• Familiarity with AI tools and workflow automation.

Ownership, execution quality, and discretion matter more than any single line item on your resume.