Executive Assistant to Chief Executive Officer

Mahler Private Staffing; Costa Mesa (CA); On-site; USD 165,000 - 200,000; Full time

Benefits offered by this job

Generous benefits

Paid time off

Job summary

Mahler Private Staffing seeks an experienced Executive Assistant to support the CEO who leads a single-family office. The role requires strategic judgment and execution capability as a business partner across enterprise activities.

You will manage a complex calendar across business, investment, and personal priorities, supervise a 3-person team, and own projects end-to-end in a high-profile environment.

Qualifications

• Eight+ years providing direct support to a CEO, principal, or family office.
• Experience supporting high-net-worth individuals preferred.
• Proven ability to manage complex calendars and confidential matters.

Responsibilities

• Manage a demanding calendar spanning business, investment, philanthropic, and personal commitments.
• Lead a three-person administrative team; drive performance and career development.
• Prepare for meetings and oversee project ownership from start to finish.

Skills

Executive support

C-level support

Strong communication

Team leadership

Handling confidential information

Education

Bachelor's/MBA or higher

Job description

Company seeks a high-level Executive Assistant to serve as principal support to the Chief Executive Officer, who also serves as principal of a single-family office. This position requires the judgment of a business partner and the execution capability of an operator.

Responsible for a demanding calendar spanning business, investment, philanthropic, and personal commitments; leadership and oversight of a three-person support team; and independent ownership of projects from initiation through completion. The position provides visibility across the enterprise operating companies, investments, real estate holdings, and the family's personal affairs.

Responsibilities:

• Manage a complex and dynamic executive calendar, ensuring optimal prioritization and alignment with business objectives
• Lead, mentor, and develop a team of three administrative professionals; drive performance, accountability, and career development
• Meeting preparation

Qualifications:

• Bachelor's Degree/MBA or advanced degree preferred
• Astute communication skills; oral and written
• A demonstrated history of long-term, dedicated support to a CEO or senior executive
• Minimum eight years supporting a C-level executive, principal, or family office; experience with a high-net-worth individual strongly preferred
• Demonstrated experience managing or supervising support staff

Schedule:

• Standard business hours with flexibility
• In office five days a week

Compensation:

• The anticipated hiring range for this position is $165,000-$200,000. Final compensation will be determined based on qualifications, depth of experience, skills, and overall fit for the role. In exceptional circumstances, compensation above the target hiring range may be considered for candidates who bring significant executive-level experience and expertise.
• Generous benefits and PTO

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.