Executive Assistant to Chief Executive Officer

Charlotte Apartment Finders, LLC; Charlotte (NC); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

PTO

Paid holidays

Job summary

Charlotte Apartment Finders and Aruta Realty is seeking an Executive Assistant to work directly with the CEO in Charlotte. You’ll handle admin, operations and finance support to keep the office organized and running smoothly.

You’ll join a fast-growing real estate team of about 30, with a flexible start date between November and January, and a salary of $45K-$52K per year, paid hourly, plus PTO and holidays.

Qualifications

• Must be highly organized with strong follow-through.
• Comfort with numbers, money, and detail orientation.
• Capable of staying calm under pressure and solving problems.
• Excellent written and verbal communication.
• Tech-savvy and quick to learn new software, including CRM, payroll and accounting tools.
• Valid driver's license and reliable car.
• Experience in real estate, admin, or bookkeeping preferred.
• Recent graduates welcomed to apply.

Responsibilities

• Manage the CEO’s calendar, inbox and follow-ups.
• Support day-to-day operations, finance and administrative tasks.
• Coordinate office operations, vendors and special projects.
• Assist with hiring, onboarding and team support.
• Keep projects and deadlines on track.
• Run occasional business and personal errands (mileage reimbursed).
• Handle confidential information with discretion.
• Other duties as assigned.

Skills

Highly organized

Numerical ability

Calm under pressure

Professional communication

Tech-savvy

Driver's license

Real estate experience

Recent grads welcome

Tools

CRM software

Payroll software

Accounting tools

Job description

Charlotte Apartment Finders and Aruta Realty are hiring an Executive Assistant to work directly with our CEO. We’re a fast-growing real estate company in Charlotte, and this role keeps the CEO and the office organized and running smoothly. You’ll handle a mix of admin, operations and finance support, and learn how the business runs along the way.

What’s It Like Working Here?

We’re a team of about 30 based in Myers Park, made up of energetic, driven people who work hard and genuinely have fun doing it. We celebrate wins, push each other to grow, and keep the energy high. If you want a fast-paced workplace where your work actually matters and you’re not just a number, you’ll fit right in.

Duties

• Manage the CEO’s calendar, inbox and follow-ups
• Support day-to-day operations, finance and administrative tasks
• Coordinate office operations, vendors and special projects
• Assist with hiring, onboarding and team support
• Keep projects and deadlines on track
• Run occasional business and personal errands (mileage reimbursed)
• Handle confidential information with discretion
• Other duties as assigned

What We’re Looking For

• Extremely organized, with follow-through that doesn’t need reminders
• Comfortable with numbers, money and details
• Calm when things get busy, and you bring solutions, not just problems
• Clear, professional communication in writing and in person
• Tech-savvy and quick to learn new software, including CRM, payroll and accounting tools
• Reliable car and valid driver’s license
• Real estate, admin, office or bookkeeping experience is a plus. Recent grads are welcome to apply.

The Details

• Full-time, in-office in Charlotte. Flexible start date, between November and January.
• $45K to $52K a year, paid hourly, with annual performance reviews
• 10 days of PTO, 6 paid holidays, and your birthday off