Executive Assistant

Scion Staffing, Inc.; Austin (TX); On-site; USD 126,000 - 154,000; Full time

Benefits offered by this job

Base salary

Signing bonus

Medical coverage

401(k) matching

CEO partnership

Autonomy

Job summary

Scion Staffing, Inc. is seeking an Executive Assistant to the CEO in Austin, TX. The role is onsite five days a week, split roughly 65% personal support and 35% executive/business duties, with a base salary of $140,000 and a $20,000 signing bonus.

You will manage calendars, travel, personal properties, and high-level correspondence, while maintaining discretion and ownership of diverse tasks in a fast-paced environment.

Qualifications

• Experience providing personal and executive assistance to C-suite leaders or senior executives.
• Strong organizational skills with ability to manage multiple priorities independently.
• Excellent interpersonal and communication skills for senior stakeholders.
• Resourceful, discreet, proactive problem-solving for confidential matters.

Responsibilities

• Manage CEO's personal and professional calendars and scheduling.
• Coordinate domestic and international travel including itineraries.
• Oversee properties, household operations, vendors, and expenses.
• Handle personal errands and day-to-day logistics with discretion.
• Provide executive administrative support including correspondence and expenses.
• Lead special projects and leverage tech/AI to improve efficiency.

Skills

Personal and executive assistance to C

Organizational skills

Interpersonal communication

Discretion and problem-solving

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant to the CEO for an innovative, venture-backed energy technology company focused on advancing next-generation energy solutions. This exciting opportunity is based in Austin, TX, and requires an onsite presence five days per week, Monday through Friday.

POSITION OVERVIEW

The Executive Assistant will provide high-level personal and professional support to the CEO of a rapidly growing organization, managing complex schedules, travel, property operations, and day-to-day priorities. This position is approximately 65% personal assistance and 35% executive/business support, making it ideal for a resourceful professional who thrives in a fast-paced environment and enjoys taking ownership of diverse responsibilities. The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs, independently solving problems, and ensuring seamless execution of both personal and business commitments.

PERKS

• Competitive Compensation: Earn an annual base salary of $140,000, reflecting the importance and impact of this position.
• Generous Signing Bonus: Receive a $20,000 signing bonus with your first paycheck, subject to an 18-month repayment agreement.
• Comprehensive Benefits: Access medical and prescription drug coverage, along with 401(k) retirement plan featuring employer matching.
• Executive Partnership: Work directly alongside the CEO of an innovative, well-funded organization and play an integral role in supporting its continued growth.
• Dynamic Career Opportunity: Enjoy a highly autonomous position with diverse responsibilities, meaningful ownership, and the opportunity to contribute to a growing company.

RESPONSIBILITIES

• Manage the CEO's personal and professional calendars, coordinating appointments, meetings, important dates, and competing priorities while anticipating scheduling needs.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, detailed itineraries, and last-minute adjustments.
• Oversee personal properties and household operations, coordinating maintenance, repairs, renovations, vendors, contractors, deliveries, and related expenses.
• Manage personal errands, purchases, appointments, household services, and other day-to-day logistics with exceptional attention to detail and discretion.
• Provide executive administrative support, including correspondence, expense reporting, document organization, stakeholder communications, and coordination with internal leadership.
• Independently manage special projects, research solutions, leverage technology and AI tools to improve efficiency, and ensure tasks are completed accurately and on time.

QUALIFICATIONS

• Demonstrated experience providing both personal and executive assistance to C-suite leaders, founders, or senior executives, with substantial hands-on personal assistance responsibilities.
• Exceptional organizational skills, attention to detail, and the ability to independently manage multiple priorities in a dynamic, fast-moving environment.
• Strong interpersonal and communication skills, with the professionalism and judgment to represent an executive when interacting with senior stakeholders, vendors, and external partners.
• Proven resourcefulness, discretion, and proactive problem-solving abilities, with a service-oriented approach and comfort handling confidential personal and business matters.

COMPENSATION AND BENEFITS

This position offers a base salary of $140,000 annually, plus a strong sign-on bonus, for a total potential first-year cash compensation of $160,000.

Additional benefits include medical and prescription drug coverage and a 401(k) retirement savings plan with employer matching.

This is a full-time, direct-hire opportunity based onsite in East Austin, TX, Monday through Friday, with standard working hours of approximately 9:00 AM to 5:00 PM and flexibility as needed.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.