Executive Assistant to Chief Clinical Officer

Socket.dev; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

UChicago Medicine is seeking an Executive Assistant to support our Chief Clinical Officer. This on-site role at the Hyde Park campus in Chicago requires basing in the greater Chicagoland area and offers the chance to contribute to strategic leadership support within a world-class academic healthcare system.

Responsibilities include confidential document management, coordination with leadership, and handling a range of Office functions.

Qualifications

• High school diploma required; bachelor's degree preferred.
• Minimum seven years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or professional office setting.
• Documented proficiency and advanced skills in a variety of computer software applications (including word processing, spread sheets, presentation applications); applicants with advanced skills in relation to Microsoft Office Suite products preferred.
• Strong sense of service orientation in responding to the needs of internal and external customers.
• Must be able to independently and professionally interact with customers, both internal and external to the Hospitals.
• Strong written, verbal, and interpersonal communication skills.
• Must be able to plan, organize and work on various tasks concurrently.
• Must be able to independently prioritize multiple tasks in a professional manner.
• Analytical ability to track revenue/expenses and effectively manage multiple projects at one time.

Responsibilities

• Maintains confidentiality of reports, documents, and records including personnel files, staffing and position control records, financial reports, project/proposal reports, financial plans, and operating strategies.
• Maintain regular contact with all levels of management and staff within the Medical Center, University, and Biological Sciences Division by gathering data, relaying messages, obtaining information, etc.
• Manages and administers a wide range of word processing, spreadsheets, and PowerPoint tasks in final form, which are often confidential in nature and may require detailed proofreading and/or grammatical changes for accuracy.
• Work with all levels of UCMC and BSD leadership, as well as all levels of staff within the Medical Center to research issues and work on various project and committee assignments, as directed.
• Manages daily operations for the office, organizes multiple tasks, and identifies and implements methods of improving daily operations.
• Identify functional or operational changes needed as part of the department support team function for service improvement; draft for management review written policy/procedures for these suggested changes.
• Completes and oversee specially assigned projects with minimal supervision in a timely and efficient manner.
• Coordinates with department administrative team members in regular ordering of supplies, completion of work orders, etc., for department office as needed.

Skills

Administrative experience

Microsoft Office

Customer service

Communication

Multitasking

Analytical skills

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

UChicago Medicine is seeking an Executive Assistant to support our Chief Clinical Officer. This on-site role at the Hyde Park campus in Chicago requires basing in the greater Chicagoland area and offers the chance to contribute to strategic leadership support within a world-class academic healthcare system.

Responsibilities include confidential document management, coordination with leadership, and handling a range of Office functions.