Executive Assistant to Chief Clinical Officer – Onsite

University of Chicago Medicine; Illinois; On-site; USD 60,000 - 90,000; Full time

Job summary

University of Chicago Medicine seeks an Executive Assistant to support our Chief Clinical Officer. This on-site role at Hyde Park, Chicago, IL requires based in the greater Chicagoland area and offers exposure to senior leadership and complex healthcare operations.

The Executive Assistant will manage calendars, prepare communications, and oversee office operations for the executive team, ensuring confidentiality and efficiency in daily tasks. Strong MS Office skills are essential.

Qualifications

• Minimum seven years of administrative or secretarial experience.
• Bachelor's degree preferred.
• Proficiency with Microsoft Office Suite applications (Word, Excel, PowerPoint).
• Strong written, verbal, and interpersonal communication skills.
• Ability to independently prioritize multiple tasks in a professional manner.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Maintains confidentiality of reports, documents, and records including personnel files and financial reports.
• Maintain regular contact with management and staff across divisions to relay information.
• Manage word processing, spreadsheets, and PowerPoint tasks, ensuring accuracy and final formatting.
• Collaborate with leadership and staff on projects and administrative tasks as directed.
• Oversee daily office operations and identify improvements to processes and policies.
• Draft and review policy/procedure documents for department changes as needed.
• Coordinate supply orders and work orders for the department office.

Skills

Administrative experience

Multitasking

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

University of Chicago Medicine seeks an Executive Assistant to support our Chief Clinical Officer. This on-site role at Hyde Park, Chicago, IL requires based in the greater Chicagoland area and offers exposure to senior leadership and complex healthcare operations.

The Executive Assistant will manage calendars, prepare communications, and oversee office operations for the executive team, ensuring confidentiality and efficiency in daily tasks. Strong MS Office skills are essential.