Senior Executive Assistant — Global Leadership Team

Janus Henderson Investors; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Paid volunteer time

Professional development support

Parental leave benefits

Job summary

Privacore Capital is seeking an experienced Executive Assistant to support NY-based senior leaders, including the CFO, Head of U.S. Privacore Sales, and Head of International Privacore Distribution.

You will manage complex calendars, travel itineraries across domestic and international time zones, and prepare materials for meetings with internal teams and external partners. You will also handle expense reporting, assist with project management for business development, provide backup coverage

Qualifications

• Strong experience managing calendars for senior executives in a fast-paced environment.
• Ability to manage coverage for multiple professionals and calendars, balancing competing priorities and time-sensitive requests.
• Experience processing high volumes of expense reports accurately and in a timely manner.
• Ability to review expenses against Travel & Expense policy and identify missing or incorrect information before approval.
• Experience arranging complex domestic and international travel, including multi-city and multi-leg itineraries.
• Strong attention to detail, organization, and follow-through.
• Ability to prepare detailed agendas and support meeting logistics for senior stakeholders.

Responsibilities

• Manage NY-based leaders' calendars and travel coordinating complex itineraries.
• Support the broader sales team with travel coordination and materials preparation.
• Process expense reports for CFO and sales team.
• Support Chief of Staff with project management for business development.
• Provide backup admin coverage for other senior leaders as needed.
• Assist with office coordination across NY locations.
• Review and manage inboxes for Head of US Sales; act as proxy as needed.

Skills

Calendar management for executives

Travel coordination

Expense report processing

Meeting logistics preparation

Multi-time zone coordination

Tools

Calendar management tools

Expense management tools

Travel booking systems

Job description

Privacore Capital is seeking an experienced Executive Assistant to support NY-based senior leaders, including the CFO, Head of U.S. Privacore Sales, and Head of International Privacore Distribution.

You will manage complex calendars, travel itineraries across domestic and international time zones, and prepare materials for meetings with internal teams and external partners. You will also handle expense reporting, assist with project management for business development, provide backup coverage