Executive Assistant to CFO & COO - Global Ops & Travel

Open Lending, LLC; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

ANV Insurance is seeking an Executive Assistant to support our CFO and COO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.

Responsibilities include coordinating international and domestic travel, managing complex schedules, preparing monthly expense reports, onboarding new hires, and facilitating meetings with strong MS Office and organizational skills.

Qualifications

• Bachelor's degree required; three or more years in financial, insurance, or similar corporate setting.
• Extensive experience in executive support and calendar management.
• Strong discretion with confidential information.

Responsibilities

• Coordinate International and Domestic Travel and manage busy and complex schedules.
• Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations.
• Prepare monthly expense reports and register executives for conferences.
• PowerPoint, Excel, and Word proficiency and strong organizational aptitude.
• Manage onboarding and new hire setup for reports.
• High volume phone coverage and email screening; set up and clean up conference rooms.
• Prepare agendas, binders, and schedules for meetings and events.
• Ad hoc research and clerical tasks; routine office duties and document handling.
• Schedule meetings, coordinate travel, and ensure executive preparedness for daily briefings.

Skills

Interpersonal skills

Corporate environment

MS Office

Scheduling

Travel coordination

Meeting coordination

Education

Bachelor's Degree

Tools

MS Word

Excel

PowerPoint

Outlook

MS Teams

Job description

ANV Insurance is seeking an Executive Assistant to support our CFO and COO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.

Responsibilities include coordinating international and domestic travel, managing complex schedules, preparing monthly expense reports, onboarding new hires, and facilitating meetings with strong MS Office and organizational skills.