Executive Assistant

Open Lending, LLC; New York (NY); Presencial; USD 60 000 - 90 000; Tempo integral

Resumo da oferta

ANV Insurance is seeking an Executive Assistant to support our CFO and COO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.

Responsibilities include coordinating international and domestic travel, managing complex schedules, preparing monthly expense reports, onboarding new hires, and facilitating meetings with strong MS Office and organizational skills.

Qualificações

• Bachelor's degree required; three or more years in financial, insurance, or similar corporate setting.
• Extensive experience in executive support and calendar management.
• Strong discretion with confidential information.

Responsabilidades

• Coordinate International and Domestic Travel and manage busy and complex schedules.
• Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations.
• Prepare monthly expense reports and register executives for conferences.
• PowerPoint, Excel, and Word proficiency and strong organizational aptitude.
• Manage onboarding and new hire setup for reports.
• High volume phone coverage and email screening; set up and clean up conference rooms.
• Prepare agendas, binders, and schedules for meetings and events.
• Ad hoc research and clerical tasks; routine office duties and document handling.
• Schedule meetings, coordinate travel, and ensure executive preparedness for daily briefings.

Conhecimentos

Interpersonal skills

Corporate environment

MS Office

Scheduling

Travel coordination

Meeting coordination

Formação académica

Bachelor's Degree

Ferramentas

MS Word

Excel

PowerPoint

Outlook

MS Teams

Descrição da oferta de emprego

ANV is a global specialty insurance platform operating across the United States, United Kingdom, and Europe. Backed by AmTrust Financial Services and Blackstone Credit & Insurance, we bring together a portfolio of established MGAs and specialist underwriting businesses delivering innovative insurance solutions across multiple markets.

As a rapidly growing platform, ANV combines the strength of established insurance businesses with the opportunity and energy of a scaling organization. We are committed to underwriting excellence, entrepreneurial thinking, and empowering our people to make a meaningful impact as we continue to build the next generation of specialty insurance businesses.

ANV Insurance is seeking an Executive Assistant to support our CFO and COO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.

Responsibilities

• Coordinate International and Domestic Travel and manage busy and complex schedules.
• Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations
• Prepare monthly expense reports
• Register Executive and Direct Reports for conferences
• PowerPoint, Excel, and Word proficiency
• Strong Organizational aptitude
• Manage all onboarding and new hire setup.
• High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.)
• Preparation (printing, scanning, copying, binding) of meeting
• Ad hoc research and clerical projects and assorted administrative tasks
• Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules (Prepare binders for conference events)
• Assist with incoming mail process as needed
• Periodic expense report reviews
• Periodic Excel worksheets as they are assigned
• Daily briefings, go over highlights for each day
• End of the day briefing – follow-up (checklist on projects and tasks, status update)
• Book personal appointments: I.E., Doctor/Dentist/Check-Up
• Run errands when needed
• Must be very familiar with Microsoft Teams/ Outlook Calendar
• Assist Direct Reports when needed
• Office Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders.
• Greet incoming clients/guests. Then, escort them to designated conference rooms.
• Arrange dining reservations when needed.
• Confirm all appointments for the following day.
• Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting).

Qualifications

• Must have extended experience working in a corporate environment
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint)
• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Must be very consistent
• Must be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients.
• Must adhere to office dress code and appearance.

Education/Training/Experience

Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience.