Executive Assistant to CFO & Board Liaison

Ollie's Bargain Outlet, Inc.; Harrisburg (Dauphin County); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and RX after

401K Company match

Job summary

Ollie’s Bargain Outlet, Inc. is seeking an Executive Assistant to the Chief Financial Officer to manage a complex calendar, travel, and confidential communications while partnering with the Finance leadership team.

You will draft board materials, support investor relations activities, coordinate meetings, and help prep financial reports and earnings materials; discretion, organization, and professional communication are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant work experience.
• Minimum of five years of experience supporting a senior executive or executive leadership team.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Demonstrated ability to use modern productivity tools, collaboration platforms, and AI-enabled technologies to improve efficiency, organization, and executive support.
• Experience managing complex calendars, executive travel, confidential information, and competing priorities.
• Excellent organizational skills with the ability to manage multiple priorities and tight deadlines.
• Strong written, verbal, proofreading, and presentation-development skills.
• Ability to exercise discretion and maintain a high degree of confidentiality in all matters.
• Detail‑oriented with the ability to manage complex scheduling, coordination, and logistical matters.
• Ability to work independently, manage time effectively, and demonstrate flexibility in a fast‑paced environment.

Responsibilities

• Provide proactive and effective administrative support to the CFO, including calendar management, meeting scheduling, and appointment coordination.
• Coordinate business travel arrangements, including flights, hotels, transportation, and itineraries.
• Draft, proofread, and edit correspondence, presentations, reports, Board materials, investor materials, and other documents for the CFO.
• Act as a primary point of contact for internal and external requests directed to the CFO, managing communications professionally and efficiently.
• Assist in managing and prioritizing the CFO’s communications, meeting follow-up, expense reporting, and other administrative needs.
• Track key decisions, commitments, deadlines, and follow-up actions on behalf of the CFO, helping ensure timely completion and escalation when appropriate.
• Coordinate logistics and scheduling for Board of Directors and Board committee meetings, including materials posting and distribution through the Board portal.
• Support investor relations activities and coordinate travel, schedules, and logistics for investor meetings and events.
• Maintain organized records of investor meetings and provide administrative support for earnings materials and investor communications.

Skills

Calendar management

Travel coordination

Executive support

Confidentiality

Board materials

AI tools

Stakeholder management

Education

Bachelor’s degree

Tools

Microsoft Office

Board portals

Expense systems

Job description

Ollie’s Bargain Outlet, Inc. is seeking an Executive Assistant to the Chief Financial Officer to manage a complex calendar, travel, and confidential communications while partnering with the Finance leadership team.

You will draft board materials, support investor relations activities, coordinate meetings, and help prep financial reports and earnings materials; discretion, organization, and professional communication are essential.