Executive Assistant to CEO | Travel & Board Support

Capstone Mechanical, LP.; Deerfield (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an Executive Assistant in Deerfield, Illinois, to provide advanced administrative support to the CEO and executive leadership team. Responsibilities include calendar management, coordinating meetings, tracking expenses, and preparing travel arrangements. The ideal candidate will have a Bachelor’s degree and 5-7+ years of experience supporting C-Level executives. Proficiency in Microsoft Office and strong organizational skills are a must. This role may require occasional travel within the U.S.

Qualifications

• 5-7+ years of equivalent experience supporting C-Level executives.
• Ability to travel for meetings located throughout the U.S. (<10%).
• Self-starter and highly motivated.

Responsibilities

• Provide advanced administrative support for the CEO and executive leadership team.
• Coordinate meetings and manage calendar appointments.
• Track leadership team expenses and prepare expense reports.

Skills

Proficient in Microsoft Office

Strong organizational skills

Expert level written and verbal communication skills

Strong emotional intelligence

Strong prioritization skills

Ability to handle confidential information

Strong relationship building

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Excel

Adobe Acrobat

Zoom Meetings

Job description

Capstone Mechanical, LP. is seeking an Executive Assistant in Deerfield, Illinois, to provide advanced administrative support to the CEO and executive leadership team. Responsibilities include calendar management, coordinating meetings, tracking expenses, and preparing travel arrangements. The ideal candidate will have a Bachelor’s degree and 5-7+ years of experience supporting C-Level executives. Proficiency in Microsoft Office and strong organizational skills are a must. This role may require occasional travel within the U.S.