Executive Assistant to CEO — Strategy, Boards & Communications

Make Choteau Home; Billings (MT); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical/Vision Insurance

401K Retirement Plan

Paid Time Off

Paid Parental Leave

Employee Assistance Program

Job summary

Kampgrounds of America, Inc. (KOA) seeks a Senior Executive Assistant to support the President and CEO from its Billings, MT office. The role focuses on managing a complex calendar, travel, events, budgets, and executive communications while advancing key priorities.

The successful candidate will draft communications, prepare presentations, conduct research, and partner with KOA’s teams to ensure high-quality deliverables and strategic impact.

Responsibilities

• Manage the day-to-day operations of the Office of the CEO, including calendar, travel, correspondence, expenses, invoices, records, budgets, and workflows.
• Draft and send routine communications on behalf of the CEO while maintaining the CEO’s voice and priorities.
• Lead end-to-end planning for board meetings, senior executive meetings and retreats, and CEO-sponsored events.
• Prepare agendas, itineraries, project plans, briefing materials, and board books.
• Coordinate international travel and manage budgets for CEO-sponsored activities.
• Develop memos, speeches, talking points, and presentation scripts for the CEO.
• Maintain an executive communications calendar and collaborate with the communications team.

Job description

Kampgrounds of America, Inc. (KOA) seeks a Senior Executive Assistant to support the President and CEO from its Billings, MT office. The role focuses on managing a complex calendar, travel, events, budgets, and executive communications while advancing key priorities.

The successful candidate will draft communications, prepare presentations, conduct research, and partner with KOA’s teams to ensure high-quality deliverables and strategic impact.