Executive Assistant to CEO - Strategic Scheduling & Docs

XPHERA™; St. Louis (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

XPHERA seeks an organized Executive Assistant to provide top-level support to the Chief Executive Officer. The role involves coordinating calendars, arranging meetings, handling calls and emails, and preparing documents for executive review. Strong written and verbal communication, plus multitasking in a fast-paced environment, are essential.

Based in St. Louis, MO, the position requires a Bachelor’s degree (or equivalent experience) and proficiency with MS Office.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, able to multi-task with strong follow-up
• Strong written and verbal communication skills

Responsibilities

• Calendar management for the Chief Executive Officer
• Aid executive in preparing for meetings
• Make phone calls and respond to emails and document requests on behalf of the CEO
• Draft slides, meeting notes and documents for executives

Skills

Organization

Communication

Attention to detail

Multi-tasking

MS Office

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office suite

Job description

XPHERA seeks an organized Executive Assistant to provide top-level support to the Chief Executive Officer. The role involves coordinating calendars, arranging meetings, handling calls and emails, and preparing documents for executive review. Strong written and verbal communication, plus multitasking in a fast-paced environment, are essential.

Based in St. Louis, MO, the position requires a Bachelor’s degree (or equivalent experience) and proficiency with MS Office.