Executive Assistant to CEO & Strategic Projects Liaison

AssetGuard Products Inc.; Decatur (TX); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Medical + Dental + Vision Coverage

401K + Company Match

Life Insurance + Long Term Disability

Health Savings Account (HSA)

Gym Reimbursement Program

Tuition Reimbursement Program

Wellness Check Program (Insurance Prem

Job summary

AssetGuard Products, Inc. is seeking an Executive Assistant to serve as the primary administrative partner to the President & CEO and support the leadership team.

You will manage calendars, coordinate travel, prepare reports, and drive organizational initiatives from planning through completion. Ideal candidates have 5+ years in executive support within related industries, strong MS Office skills, and the ability to oversee confidential information with discretion.

Qualifications

• High school diploma or equivalent, required.
• Five (5) or more years of experience as an Executive Assistant supporting multiple members of an executive leadership team.
• Experience supporting construction, field services, manufacturing, oil and gas, or industrial operations preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated discretion in handling confidential business, financial, and personnel information.
• Familiarity with Microsoft Teams, Microsoft Planner, or similar project management tools, and with CRM software, preferred.
• Basic to intermediate use of AI tools is highly preferred.
• Ability to work independently, anticipate needs, and resolve routine issues without direction.
• Familiarity working with marketing agencies and issuing approval for social media content.
• Working proficiency in Canva is a plus.
• Excellent written and verbal communication skills, including professional correspondence and phone etiquette.

Responsibilities

• Manages the President & CEO's calendar, prioritizing meetings and resolving scheduling conflicts across internal, customer, and partner commitments.
• Manages organizational initiatives on behalf of the President & CEO, building project plans and timelines, assigning and tracking tasks, monitoring progress against milestones, and ensuring cohesive communication of all updates to the appropriate team members.
• Prepares correspondence, reports, and presentations for leadership meetings, customer engagements, and board meetings, ensuring accuracy, clarity, and consistent formatting.
• Arranges travel for the President & CEO and leadership team, including flights, lodging, ground transportation, and itineraries, and reconciles related expense reports in accordance with company policy.
• Partners with the VP of Operations to keep the President & CEO informed on business operations.
• Serves as the CEO’s liaison to the leadership team, customers, vendors, and others, routing items to the right person and following through to resolution.
• Coordinates leadership team meetings, off-sites, and company events, including preparing agendas and pre-read materials and recording minutes and action items.
• Approves social media content and reviews sales materials created by external marketing agency for brand alignment and proper messaging.

Skills

Calendar Management

Executive Support

Travel Coordination

Communication

Meeting Coordination

Document Prep

CRM Software

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

CRM software

Canva

Job description

AssetGuard Products, Inc. is seeking an Executive Assistant to serve as the primary administrative partner to the President & CEO and support the leadership team.

You will manage calendars, coordinate travel, prepare reports, and drive organizational initiatives from planning through completion. Ideal candidates have 5+ years in executive support within related industries, strong MS Office skills, and the ability to oversee confidential information with discretion.