Executive Assistant to CEO — Strategic, Proactive Support

R & J Capital; New York (NY); On-site; USD 65,000 - 105,000; Full time

Job summary

R & J Capital seeks an experienced Executive Assistant to support the CEO and staff with day-to-day activities and special projects. You will act as a liaison between the CEO and clients, manage calls and messages, and coordinate meetings, travel, and reminders.

This role requires strong organizational skills, attention to detail, and excellent communication in English. Russian language skills are a plus. The position involves office administration, billing, reports, and IT coordination.

Qualifications

• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant.
• Experience in a Real Estate firm is a plus.
• Strong communication and calendar management skills.
• Proficient with MS Word, Excel, and Outlook.

Responsibilities

• Act as a liaison between the CEO and internal/external clients.
• Answer calls, take messages, and route to appropriate parties.
• Handle written, verbal and phone inquiries.
• Arrange meetings, appointments, and travel; provide reminders.
• Ensure office supplies and kitchen provisions; negotiate with suppliers.
• Produce reports, presentations, and briefs.
• Create and manage an efficient filing system.
• Process incoming bills for timely payment.
• Collaborate with IT to set up new computers.
• Provide personal assistance to the CEO, including calendar management and email inquiries.
• Other duties as assigned.

Skills

Executive Assistant experience

Problem solving

Team player

Highly organized

Time management

Multitasking

Communication skills

English proficiency

Russian language

Detail oriented

Proactive

Tools

MS Word

Excel

Outlook

Job description

R & J Capital seeks an experienced Executive Assistant to support the CEO and staff with day-to-day activities and special projects. You will act as a liaison between the CEO and clients, manage calls and messages, and coordinate meetings, travel, and reminders.

This role requires strong organizational skills, attention to detail, and excellent communication in English. Russian language skills are a plus. The position involves office administration, billing, reports, and IT coordination.