Executive Assistant to CEO — Strategic, Confidential Support

Sweeping Corporation of America; Indianapolis (IN); On-site; USD 90,000 - 120,000; Full time

Job summary

Herff Jones, Inc. in Indianapolis is seeking an Executive Assistant to provide high-level administrative and operational support to the CEO and leadership team.

You will manage confidential information, coordinate priorities, and act as a trusted partner in a fast-paced environment. Responsibilities include steering the CEO’s calendar, arranging domestic travel, preparing presentations, and ensuring timely follow-up on decisions.

Qualifications

• Minimum of 7 years of progressively responsible administrative experience.
• Experience supporting senior-level leadership.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated ability to maintain confidentiality.

Responsibilities

• Manage the CEO’s complex calendar and priorities.
• Coordinate domestic travel and expense reporting for the CEO.
• Prepare and organize executive communications and presentations.
• Screen and respond to inquiries directed to the CEO.
• Maintain secure records for the Office of the CEO.

Skills

Calendar management

Travel coordination

Executive communications

Confidentiality

Microsoft Office

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Job description

Herff Jones, Inc. in Indianapolis is seeking an Executive Assistant to provide high-level administrative and operational support to the CEO and leadership team.

You will manage confidential information, coordinate priorities, and act as a trusted partner in a fast-paced environment. Responsibilities include steering the CEO’s calendar, arranging domestic travel, preparing presentations, and ensuring timely follow-up on decisions.