Executive Assistant to CEO | Strategic Admin & Ops Lead

Winholt Equipment Group; Syosset (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA

401K with match

Life Insurance

STD

Paid Time Off

Employee Assistance

Discount Programs

Rewards Program

Job summary

Winholt Equipment Group seeks an organized Executive Assistant to serve as the trusted right hand to the President & CEO. The role supports business and personal admin, oversees office management, and interacts with senior executives and partners.

The candidate will anticipate needs, exercise sound judgment, and take ownership with minimal oversight. The successful candidate must be resourceful, dependable, and proactive, comfortable managing confidential information and adapting to fast-paced

Qualifications

• 5+ years of Executive Assistant or senior administrative support experience.
• Experience supporting c-suite executives and handling confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Manage and prioritize the CEO's calendar, meetings, and commitments.
• Coordinate domestic and international travel, itineraries, reservations, and schedule changes.
• Prepare materials for leadership meetings and key presentations.
• Track action items and deadlines, ensuring follow‑through.
• Handle expense reports, receipts, reimbursements, and related docs.
• Maintain organized files and act as a professional contact for executives.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Tech proficiency

Tools

Microsoft Office

Teams

AI productivity tools

Job description

Winholt Equipment Group seeks an organized Executive Assistant to serve as the trusted right hand to the President & CEO. The role supports business and personal admin, oversees office management, and interacts with senior executives and partners.

The candidate will anticipate needs, exercise sound judgment, and take ownership with minimal oversight. The successful candidate must be resourceful, dependable, and proactive, comfortable managing confidential information and adapting to fast-paced