Executive Assistant to CEO – Strategic Scheduling & Ops

Winholt Equipment Group; Town of Woodbury (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Positive work environment

401K with matching

Life Insurance

AD&D and LTD

Paid Time Off

Annual bonus

Job summary

Winholt Equipment Corp seeks an experienced Executive Assistant to support the President & CEO in Woodbury, NY. The role manages calendars, coordinates travel, and prepares meeting materials, while handling confidential information with discretion.

Strong communication, organizational skills, and proficiency with Microsoft Office and AI tools are essential. This position requires full-time in the Woodbury office.

Qualifications

• 5+ years of Executive Assistant or senior admin experience.
• Experience supporting senior leadership is preferred.
• Strong ability to work independently and prioritize tasks.
• Excellent written and verbal communication skills.
• Highly organized with attention to detail.

Responsibilities

• Manage President/CEO calendar, meetings, travel, and scheduling.
• Coordinate domestic and international travel itineraries.
• Prepare materials for leadership and meetings.
• Track action items, deadlines, and follow-ups.
• Prepare and edit reports, presentations, and documents.
• Handle confidential information with discretion.

Skills

Executive support mindset

Independent worker

Strong communication

Organizational skills

Discretion

Relationship management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Winholt Equipment Corp seeks an experienced Executive Assistant to support the President & CEO in Woodbury, NY. The role manages calendars, coordinates travel, and prepares meeting materials, while handling confidential information with discretion.

Strong communication, organizational skills, and proficiency with Microsoft Office and AI tools are essential. This position requires full-time in the Woodbury office.