Executive Assistant to CEO — Startup Energy Innovator

Voiceflow

Long Beach (CA)

On-site

USD 90,000 - 120,000

Full time

3 days ago

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Job summary

BlueCore Energy is seeking an Executive Assistant to work directly with the CEO in Long Beach, CA. The role involves organizing the CEO's calendar, inbox, travel, and meeting preparation in a fast-paced startup environment.

You will coordinate cross-functional interactions with Marketing, Recruiting, and external partners, ensuring timely communications and well-prepared agendas. This on-site position offers visibility into our ambitious clean energy mission and a chance to shape the CEO's

Qualifications

5+ years supporting a senior executive, ideally a CEO or founder.
Experience managing a complex calendar across time zones.
Experience supporting an executive’s inbox.
Excellent written communication and ability to match tone.
Discretion with sensitive business and personal information.
Highly organized with strong follow-through.
Occasional travel availability.

Responsibilities

Manage the CEO’s calendar, including all work events and personal scheduling as needed.
Support the CEO’s inbox by sorting mail and routing items to the correct leads, with follow-up.
Schedule meetings across internal teams, investors, regulators, partners, and suppliers.
Coordinate press interviews and appearances with Marketing.
Coordinate interview availability with Recruiting Lead.
Arrange travel including flights, ground transport, lodging, and itineraries.
Prepare agendas, pre-reads, and briefing notes; track post-meeting follow-ups.
Prepare and submit expense reports; keep recurring admin items on schedule.