Executive Assistant

Voiceflow; Long Beach (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

BlueCore Energy is seeking an Executive Assistant to work directly with the CEO in Long Beach, CA. The role involves organizing the CEO's calendar, inbox, travel, and meeting preparation in a fast-paced startup environment.

You will coordinate cross-functional interactions with Marketing, Recruiting, and external partners, ensuring timely communications and well-prepared agendas. This on-site position offers visibility into our ambitious clean energy mission and a chance to shape the CEO's

Qualifications

• 5+ years supporting a senior executive, ideally a CEO or founder.
• Experience managing a complex calendar across time zones.
• Experience supporting an executive’s inbox.
• Excellent written communication and ability to match tone.
• Discretion with sensitive business and personal information.
• Highly organized with strong follow-through.
• Occasional travel availability.

Responsibilities

• Manage the CEO’s calendar, including all work events and personal scheduling as needed.
• Support the CEO’s inbox by sorting mail and routing items to the correct leads, with follow-up.
• Schedule meetings across internal teams, investors, regulators, partners, and suppliers.
• Coordinate press interviews and appearances with Marketing.
• Coordinate interview availability with Recruiting Lead.
• Arrange travel including flights, ground transport, lodging, and itineraries.
• Prepare agendas, pre-reads, and briefing notes; track post-meeting follow-ups.
• Prepare and submit expense reports; keep recurring admin items on schedule.

Skills

Executive support

Calendar management

Inbox management

Written communication

Discretion

Attention to detail

Travel availability

Tools

Google Workspace

Slack

Job description

Our Mission Is Simple: Democratize Access To Clean Energy

Welcome to BlueCore Energy! We are on a relentless mission to democratize access to clean energy. By designing and building advanced floating Pressurized Water Reactors (PWRs) on barges right here in Long Beach, CA, we are bringing scalable, clean, and reliable power to the world. Joining our team means getting in on the ground floor of a revolution in marine small modular reactors (SMRs). If you are passionate, driven, and ready to tackle some of the most exciting challenges of our time, we want you on our team!

Our Values

• Humility — We hold strong opinions loosely, say "I don't know," ask for help early, and let the best idea win regardless of who it came from.

• Inclusivity — The best engineering comes from many perspectives. We build a team where everyone is heard, and we mean it.

• Pragmatism — We solve the real problem in front of us, reuse what already works, and value a tested answer over an elegant one.

About the Role

The Executive Assistant works directly with the CEO to keep his schedule and inbox running smoothly. You will manage a calendar that covers all work events and, at times, coordinate personal commitments around them, keep email organized and moving, and arrange travel as needed. This is an on-site role in Long Beach for someone organized, proactive, and comfortable with the pace of an early-stage company.

Responsibilities

• Manage the CEO’s calendar, including all work events and, at times, coordinating personal scheduling around work commitments.

• Support the CEO’s inbox by sorting mail into what he needs to answer himself and what should be forwarded to the appropriate lead, then following up so forwarded items do not stall.

• Schedule and confirm meetings across internal teams, investors, regulators, partners, and suppliers, and adjust quickly when plans change.

• Work with our Marketing Lead to coordinate press interviews, and appearances.

• Partner with our Recruiting Lead to coordinate Kofi's availability for candidate interviews.

• Arrange travel, including flights, ground transport, lodging, and detailed itineraries for site, shipyard, national lab, and regulator visits.

• Prepare the CEO for meetings with agendas, pre-reads, and briefing notes, then track follow-ups to completion.

• Prepare and submit expense reports and keep the CEO’s recurring administrative items on schedule.

Required Qualifications & Skills

• 5+ years supporting a senior executive, ideally a CEO or founder, in a fast-paced environment.

• Experience managing a complex, frequently changing calendar across time zones.

• Experience supporting an executive’s inbox, including sorting mail and routing items to the right people.

• Excellent written communication and the ability to match another person’s tone and voice.

• Track record of handling sensitive business and personal information with discretion.

• Highly organized with strong follow-through, comfortable anticipating needs and working without close direction.

• Availability to travel occasionally in support of the CEO.

Desired Qualifications & Skills

• Experience at an early-stage hardware, energy, maritime, aerospace, or defense company.

• Fluency with Google Workspace, Slack, and standard travel and expense tools.

• Experience coordinating schedules with assistants and teams at outside organizations.

• Experience supporting an executive on both professional and personal logistics.

Working at BlueCore Energy

On-Site Requirement: Our team works together at our Long Beach facility, right next to our barge.

Highly Cross-Functional: Startups move fast! You must possess the ability to seamlessly collaborate across multiple teams to rapidly solve problems and keep production moving.

Physical & Machinery Requirements: Because we are a hands-on startup, this role may require the ability to perform physical labor, navigate active construction/manufacturing zones, and/or operate heavy machinery and specialized manufacturing equipment as needed.