Executive Assistant to CEO — Space Tech Office

Intuitive Machines; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Intuitive Machines in Houston, TX is seeking an experienced Executive Assistant to support the Office of the CEO. You will manage complex calendars, coordinate travel, handle expenses, and maintain an organized, professional office environment.

This role requires discretion, excellent written and verbal communication, and the ability to anticipate needs in a fast-paced space company. You will partner with facilities, IT, and security to ensure seamless operations and top-tier executive support.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Five or more years of experience supporting senior executives.
• Experience coordinating complex executive calendars and travel.
• Experience preparing executive expense reports.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational and project coordination skills.
• Excellent written and verbal communication abilities.
• Experience supporting executive leadership within aerospace, defense, manufacturing, or technology organizations.
• Familiarity with travel booking platforms and expense management systems such as Concur.
• Experience with office management or workplace operations.

Responsibilities

• Manage complex calendars for multiple C-Suite executives.
• Coordinate domestic and international travel, including itineraries and visas as required.
• Prepare and reconcile executive expense reports.
• Coordinate executive meetings, including scheduling and materials.
• Screen and prioritize requests for executive time.
• Prepare travel itineraries, briefing materials, and meeting logistics.
• Support executive communications and administrative correspondence.
• Maintain confidentiality with sensitive information.
• Serve as primary coordinator for day-to-day office operations.
• Coordinate conference room scheduling and ensure meeting spaces are prepared.
• Maintain kitchen and breakroom supplies and coordinate replenishment with vendors.
• Manage office supply inventory and ordering.
• Coordinate office events and employee gatherings.
• Partner with Facilities, Security, IT, and other support organizations to resolve issues.
• Help ensure a professional, organized, and welcoming workplace environment.
• Coordinate logistics for customer visits, executive briefings, and leadership meetings.
• Arrange catering, room setup, audiovisual requirements, visitor access, and meeting materials.
• Serve as a point of contact for customer visit coordination with internal stakeholders.
• Ensure meeting spaces reflect the company’s professional standards and brand.
• Maintain administrative records and documentation.
• Process purchase requests and other administrative transactions.
• Coordinate shipping, receiving, and special administrative requests.
• Identify opportunities to improve administrative processes and office efficiency.
• Support special projects assigned by the Senior Director, Executive Operations & Engagement.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Discretion

Customer service mindset

Problem solving

Interpersonal skills

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Concur

Job description

Intuitive Machines in Houston, TX is seeking an experienced Executive Assistant to support the Office of the CEO. You will manage complex calendars, coordinate travel, handle expenses, and maintain an organized, professional office environment.

This role requires discretion, excellent written and verbal communication, and the ability to anticipate needs in a fast-paced space company. You will partner with facilities, IT, and security to ensure seamless operations and top-tier executive support.