Executive Assistant to CEO - Organized, Proactive Support

Peltier Enterprises, Inc; Tyler (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Peltier Enterprises, Inc. is seeking an Executive Assistant to provide comprehensive administrative and organizational support to the CEO. This role will manage calendars, communications, meetings, reports, travel arrangements, and special projects across the organization.

The ideal candidate will be organized, dependable, and proactive, with strong communication skills and the ability to handle confidential information in a fast-paced environment while juggling multiple priorities.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Professional, dependable, and trustworthy.
• Strong attention to detail.
• Comfortable managing multiple priorities.
• Able to work independently and take initiative.
• Strong follow-up and problem-solving skills.
• Proficient with Microsoft Outlook, Excel, Word, and PowerPoint.
• Previous administrative, executive support, or project coordination experience is preferred.
• Automotive dealership experience is appreciated, but not required. We are willing to teach the automotive side of the business to the right person.

Responsibilities

• Manage calendar, meetings, appointments, and scheduling.
• Assist with emails, correspondence, and internal communication.
• Prepare meeting agendas, notes, reports, presentations, and other materials.
• Keep track of projects, deadlines, and follow-up items.
• Follow up with managers and departments on outstanding items.
• Gather and organize dealership reports and performance information.
• Maintain spreadsheets, trackers, files, and other records.
• Coordinate meetings, company events, training, and leadership activities.
• Arrange travel, hotels, reservations, and itineraries.
• Assist with special projects and research as needed.
• Help keep priorities organized and make sure important items do not fall through the cracks.
• Handle confidential company and employee information professionally.
• Provide additional administrative support as needed.

Skills

Organization

Communication

Dependability

Attention to detail

Prioritization

Initiative

Follow-up

MS Office Proficiency

Experience preferred

Auto dealership exposure

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Peltier Enterprises, Inc. is seeking an Executive Assistant to provide comprehensive administrative and organizational support to the CEO. This role will manage calendars, communications, meetings, reports, travel arrangements, and special projects across the organization.

The ideal candidate will be organized, dependable, and proactive, with strong communication skills and the ability to handle confidential information in a fast-paced environment while juggling multiple priorities.