Executive Assistant to CEO — Sales, CRM & Ops Partner

blueteam; Boca Raton (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

blueteam is seeking an Executive Assistant to the CEO to provide top-tier support across sales, CRM, and operations. You will partner with the CEO to manage priorities, schedules, and communications while ensuring accurate reporting and KPI tracking.

The role demands a highly proactive, discreet, and organized professional capable of handling confidential matters and coordinating complex travel and meetings. This is an in-office position in a fast-paced environment.

Qualifications

• Bachelor’s degree in business administration, Sales, Marketing, etc.
• 5+ years supporting a CEO or C-suite in a fast-moving environment
• Strong understanding of sales processes, CRM systems, and reporting
• Experience managing both professional and personal executive support
• Comfortable operating with autonomy, authority, and accountability

Responsibilities

• Act as an extension of the CEO; managing priorities, deadlines, and follow-through
• Proactively plan schedules, meetings, and focus time with business impact in mind
• Gatekeep time and communications to minimize distractions and maximize effectiveness
• Track commitments and hold internal teams accountable on the CEO’s behalf
• Own CRM accuracy, pipeline visibility, and executive-level reporting
• Prepare weekly and monthly sales reports, dashboards, and summaries
• Track KPIs, forecasts, and performance trends for leadership review
• Ensure sales follow-ups and commitments are logged and executed
• Coordinate complex domestic and international travel (business and personal)
• Prepare pre-read materials, agendas, and action items for meetings
• Attend key meetings as needed to capture notes, tasks, and next steps
• Ensure all logistics are handled smoothly, efficiently, and cost-effectively
• Manage select personal scheduling, travel, and administrative needs
• Handle confidential matters with professionalism and discretion
• Serve as a trusted point of contact for personal vendors and appointments
• Balance personal and professional priorities with clarity and good judgment
• Support office operations and executive-level events
• Maintain strong systems, organization, and documentation

Skills

CRM experience

Excel & reporting

MS Outlook/Word/PowerPoint

Data interpretation

Education

Bachelor’s degree in business administration, Sales, Marketing, etc.

5+ years supporting a CEO or C-suite

Tools

Salesforce

HubSpot

Zoho

Job description

blueteam is seeking an Executive Assistant to the CEO to provide top-tier support across sales, CRM, and operations. You will partner with the CEO to manage priorities, schedules, and communications while ensuring accurate reporting and KPI tracking.

The role demands a highly proactive, discreet, and organized professional capable of handling confidential matters and coordinating complex travel and meetings. This is an in-office position in a fast-paced environment.