Executive Assistant to CEO — On-Site Impact & Ops

COMMUNITY ACTION PROGRAM OF EAST CENTRAL OREGON; Pendleton (OR); On-site; USD 54,900 - 67,100; Full time

Benefits offered by this job

Health

Dental

RX

Vision

FSA

Life Insurance

401K Plan

Vacation

Sick

Holidays

Job summary

CAPECO is seeking an Executive Assistant in Pendleton, OR to provide essential administrative, operational, and strategic support to the CEO and Leadership Team. This on-site role ensures smooth agency operations and engaged stakeholder communication.

Responsibilities include calendar mgmt, travel coordination, board materials, and coordination of donor relations, while maintaining confidential records and contributing to fundraising efforts.

Qualifications

• Associate degree or equivalent; 3+ years administrative experience; experience supporting leadership preferred.
• Strong organizational and multitasking abilities to manage complex schedules and priorities.
• Excellent communication skills, both written and verbal, for interacting with diverse stakeholders.
• Proficiency in Microsoft 365 and other business software to support daily operations.
• Proactive and self-motivated mindset, capable of anticipating needs and problem-solving independently
• Experience in nonprofit administration, fundraising, or grant management is highly valued

Responsibilities

• Administrative Support: Provide comprehensive admin support to executive leadership, including calendars, meetings, travel, and action item follow-up.
• Communication Management: Handle inquiries and distribute reports and announcements on behalf of leadership.
• Data and Document Organization: Maintain records, prepare reports and board packets, ensure audit readiness.
• Financial and Operational Tasks: Assist with invoicing, expenses, and grant tracking reporting.
• Outreach and Engagement: Support fundraising, volunteer recruitment, and communications with donors and partners.
• Project Coordination: Support program management, events, and strategic initiatives to meet deadlines.
• Creative and Marketing Support: Assist with promotional materials and branding across channels.

Skills

Organizational skills

Communication skills

MS 365 proficiency

Problem solving

Nonprofit administration experience

Education

Associate degree or equivalent

3+ years administrative experience

Tools

Microsoft 365 suite

Job description

CAPECO is seeking an Executive Assistant in Pendleton, OR to provide essential administrative, operational, and strategic support to the CEO and Leadership Team. This on-site role ensures smooth agency operations and engaged stakeholder communication.

Responsibilities include calendar mgmt, travel coordination, board materials, and coordination of donor relations, while maintaining confidential records and contributing to fundraising efforts.