Executive Assistant to CEO & Board Operations

Travel Lane County; Eugene (OR); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid holidays, vacation and sick leave

Employer SEP/IRA contributions after 2

Monthly cell phone stipend

Job summary

Travel Lane County is seeking an Executive Assistant to support the President & CEO in Eugene. You will manage board/committee work, correspondence, scheduling, and travel to free the CEO for strategic and stakeholder engagement.

The role requires discretion with sensitive information and the ability to draft communications for public officials. You will prepare board packets and letters of support, coordinate meetings, and oversee calendar logistics.

Qualifications

• Demonstrated discretion and highest standards of confidentiality handling board, personnel, and sensitive information.
• Strong written communication skills for drafting correspondence to public officials; recognizes public-record handling.
• Proficiency with Office 365 and SharePoint; experience with Granicus or similar CRM tools a plus.
• Ability to learn new data/reporting platforms and to run/interpret reports.
• Independent judgment on scheduling matters with growth over first months.
• Highly organized with ability to manage multiple workflows and deadlines.
• Ability to work occasional evenings and weekends for conferences and events.

Responsibilities

• Support the President & CEO with board and committee work, correspondence, scheduling and travel.
• Prepare board packets, letters of support and other documents for public officials and community partners.
• Maintain confidentiality and handle sensitive information with care; stay calm during fast-moving meetings.

Skills

Discretion & confidentiality

Written communication

Scheduling & calendar management

Board/Executive support

Highly organized & detail-oriented

Data reporting & quick learning

Tools

Office 365 & SharePoint

Granicus CRM

Job description

Travel Lane County is seeking an Executive Assistant to support the President & CEO in Eugene. You will manage board/committee work, correspondence, scheduling, and travel to free the CEO for strategic and stakeholder engagement.

The role requires discretion with sensitive information and the ability to draft communications for public officials. You will prepare board packets and letters of support, coordinate meetings, and oversee calendar logistics.