Executive Assistant

Travel Lane County; Eugene (OR); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid holidays, vacation and sick leave

Employer SEP/IRA contributions after 2

Monthly cell phone stipend

Job summary

Travel Lane County is seeking an Executive Assistant to support the President & CEO in Eugene. You will manage board/committee work, correspondence, scheduling, and travel to free the CEO for strategic and stakeholder engagement.

The role requires discretion with sensitive information and the ability to draft communications for public officials. You will prepare board packets and letters of support, coordinate meetings, and oversee calendar logistics.

Qualifications

• Demonstrated discretion and highest standards of confidentiality handling board, personnel, and sensitive information.
• Strong written communication skills for drafting correspondence to public officials; recognizes public-record handling.
• Proficiency with Office 365 and SharePoint; experience with Granicus or similar CRM tools a plus.
• Ability to learn new data/reporting platforms and to run/interpret reports.
• Independent judgment on scheduling matters with growth over first months.
• Highly organized with ability to manage multiple workflows and deadlines.
• Ability to work occasional evenings and weekends for conferences and events.

Responsibilities

• Support the President & CEO with board and committee work, correspondence, scheduling and travel.
• Prepare board packets, letters of support and other documents for public officials and community partners.
• Maintain confidentiality and handle sensitive information with care; stay calm during fast-moving meetings.

Skills

Discretion & confidentiality

Written communication

Scheduling & calendar management

Board/Executive support

Highly organized & detail-oriented

Data reporting & quick learning

Tools

Office 365 & SharePoint

Granicus CRM

Job description

Travel Lane County promotes the Eugene, Cascades & Coast region to support a vibrant year-round and countywide economy that enriches our communities. Our team is collaborative, innovative and driven by a shared commitment to serving the place we call home.

The Role

We're looking for an Executive Assistant to support our President & CEO. You'll manage the details behind board and committee work, correspondence, scheduling and travel, so the CEO can spend her time on the strategic and stakeholder work that only she can do.

Much of what this role produces, from board packets to letters of support, goes to public officials and community partners. That means the person in this role needs to write clearly, keep things organized and handle sensitive information carefully, all while staying calm when a board meeting needs an extra chair, a missing copy or a fast answer.

What Makes You a Great Fit

• You anticipate what's needed and go get it. You pick up on what a busy day requires, and you're already solving it before anyone has to ask.
• You know which days need your full attention, and you give it. Board and executive committee days move fast, and you're ready for whatever comes up.
• You measure your success by the team's success. You're motivated by outcomes, and you find real satisfaction in knowing your work made things run smoothly.
• You stay calm when something's happening in real time. A late arrival, a tech hiccup, a meeting that shifts direction mid-sentence. You handle it in the moment and keep things moving without missing a beat.
• Writes clearly and handles sensitive information with care. Board matters, personnel details and pre-decision conversations stay where they belong, and people trust you with them.

What is Required

• 3+ years of experience in executive-level administrative support, ideally supporting a President & CEO, executive or board.
• Demonstrated discretion and highest standards of confidentiality in handling board, personnel and other sensitive information.
• Strong written communication skills, with the ability to draft correspondence intended for public officials, and an understanding that most such correspondence is treated as a public record.
• Proficiency with Office 365 and SharePoint; experience with Granicus or similar CRM tools a plus.
• Demonstrated technical aptitude to quickly learn new data and reporting platforms, with the capacity to independently run and interpret reports over time.
• Comfortable exercising independent judgment on routine scheduling matters, with that judgment developing over the first several months in the role.
• Highly organized and detail-oriented, with the ability to manage multiple concurrent workflows and deadlines.
• Ability to work occasional evenings and weekends for conferences, organizational functions and events.

What to Expect

This role is based in our downtown Eugene office, and your schedule will generally track with the President & CEO's own. When she's traveling or out of the office, you'll have more flexibility to work remotely. Board, executive committee, Issues Committee and Charitable Fund Committee meetings are part of the rhythm of this job, along with occasional evening or weekend commitments for conferences and organizational events.

You'll also be a familiar face at these meetings, greeting board members, setting up the room and handling whatever comes up so the CEO doesn't have to think about it.

Starting pay: $24.72 per hour (full-time, non-exempt)

Benefits include:

• Medical and dental insurance
• Paid holidays, vacation and sick leave
• Employer SEP/IRA contributions after two years
• Monthly cell phone stipend

Work that Matters

Your work supports the President & CEO's ability to lead on behalf of Travel Lane County and the communities we serve. It's detailed work with real weight behind it, since much of what you produce reaches the officials and partners who help shape the future of the visitor economy here.

This position is open until filled.

Travel Lane County is an equal opportunity employer committed to creating an inclusive workplace where everyone feels welcome and valued.