Executive Assistant to CEO — Private & Office Operations

Beacon Hill Staffing Group; West Palm Beach (FL); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical benefits

401(k)

PTO 19 days + 8 holidays

Job summary

Beacon Hill Staffing Group is seeking an experienced Executive/Personal Assistant to support the CEO from a small West Palm Beach office. The role collaborates with the CEO's NY-based Executive Assistant and requires discretion, organization, and high-level service for a high-net-worth environment.

The position expects flexibility beyond standard hours, managing personal, household, and office priorities while ensuring operational excellence in a boutique setting.

Qualifications

• 5+ years of Executive Assistant or Personal Assistant experience supporting a senior executive, principal, or high-net-worth individual.

Responsibilities

• Provide comprehensive personal and executive support to the CEO, coordinating with the NY-based Executive Assistant on scheduling and priorities.
• Manage household operations including vendors, maintenance, staff schedules, invoices, and records.
• Coordinate personal travel, private aviation, social engagements, RSVPs, family scheduling, and other personal logistics.
• Manage bills, vendor accounts, credit card reconciliation, invoices, reimbursements, and related records.
• Oversee Florida office day-to-day operations including supplies, service contracts, and budgets.

Skills

Executive support

Discretion

Organization

Communication

AI tools usage

Tools

Microsoft Outlook

Microsoft Office

Apple products

Job description

Beacon Hill Staffing Group is seeking an experienced Executive/Personal Assistant to support the CEO from a small West Palm Beach office. The role collaborates with the CEO's NY-based Executive Assistant and requires discretion, organization, and high-level service for a high-net-worth environment.

The position expects flexibility beyond standard hours, managing personal, household, and office priorities while ensuring operational excellence in a boutique setting.