Executive Assistant to CEO - On-site in Cincinnati

Horter Investment Management; Cincinnati (OH); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

401(k) with matching

Dental/Health/Vision Insurance

Paid Time Off/Parental Leave

Job summary

Horter Investment Management, a Cincinnati-based advisory firm, seeks an Executive Assistant to support the Founder & CEO on-site in Cincinnati, OH. You will manage calendars, schedule meetings, arrange travel, and prepare documents with high accuracy in a fast-paced financial services setting.

Ideal candidates have strong executive-support experience, superb communication, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent; Bachelor’s degree preferred.
• Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document organization.
• Executive Support experience with handling confidential information and supporting senior leadership.
• Excellent communication skills, including professional email etiquette and client interactions.
• Proficiency with office productivity tools (e.g., Microsoft Office), attention to detail, and organization.
• On-site full-time work in Cincinnati, OH; ability to handle changing priorities in a fast-paced environment.
• Prior experience in financial services or professional services is beneficial; related degree preferred but not required.

Responsibilities

• Manage the CEO’s calendar, scheduling meetings and ensuring preparedness.
• Handle daily administrative tasks including document creation, editing, and correspondence with minimal supervision.
• Arrange travel plans and itineraries and prepare correspondence as directed.
• Screen incoming calls to the CEO’s office and greet visitors professionally.
• Organize the flow of work through the CEO’s office and maintain documentation with high accuracy.
• Serve as a liaison to internal and external contacts, handling inquiries and prioritizing tasks.
• Provide general administrative support to other staff and undertake additional responsibilities as directed by the CEO.

Skills

Executive support

Calendar management

Meeting coordination

Document organization

Communication

Office tools

Education

Bachelor's degree preferred

Associate or Bachelor's in business/communications

Tools

Microsoft Office

Job description

Horter Investment Management, a Cincinnati-based advisory firm, seeks an Executive Assistant to support the Founder & CEO on-site in Cincinnati, OH. You will manage calendars, schedule meetings, arrange travel, and prepare documents with high accuracy in a fast-paced financial services setting.

Ideal candidates have strong executive-support experience, superb communication, and proficiency with Microsoft Office.