Executive Assistant

LOTH, Inc.; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

LOTH, Inc. in Cincinnati is seeking an Executive Assistant to support the President and senior leadership. This role requires proactive, detail-oriented professionals with strong judgment and top-notch communication.

The ideal candidate will manage calendars, coordinate meetings and travel, prepare materials for board activities, and handle confidential information with discretion. A background in business-related fields and proficiency in Microsoft Office are essential.

Qualifications

• Minimum of 3 years of related executive or administrative experience.
• Associate or bachelor’s degree in business, marketing, communications, or a related field preferred; equivalent experience will be considered.
• Expert-level written and verbal communication skills.
• Strong proficiency with Microsoft Office and other business technology.
• Demonstrated ability to manage multiple priorities, projects, and deadlines simultaneously.

Responsibilities

• Manage the President’s calendar, including scheduling, prioritization, and gatekeeping.
• Plan and coordinate internal and external meetings, events, and executive activities.
• Coordinate all aspects of business travel, including flights, ground transportation, accommodations, and itineraries.
• Prepare meetings for maximum effectiveness, including agendas, pre-reads, handouts, presentations, technology, meeting spaces, and other logistics.
• Research and coordinate venues, catering, entertainment, and other event-related needs.
• Support quarterly Board meetings and company Townhalls, including presentation preparation and meeting logistics.
• Monitor and prioritize incoming mail and email, ensuring important matters receive timely attention.
• Communicate on behalf of the President with internal and external stakeholders.
• Maintain organized administrative files, records, documents, and other confidential information.
• Compile and organize business and personal expenses, invoices, and financial documentation.
• Handle sensitive business and personal information with the highest level of confidentiality and discretion.
• Anticipate needs, identify potential issues, and proactively provide solutions.
• Provide additional administrative and organizational support to the executive team as needed.

Skills

Executive support

Communication

Time management

Education

Associate or Bachelor’s degree in business/marketing/communications

Tools

Microsoft Office

Job description

For 135 years, LOTH has grown to become the trusted partner in the Cincinnati + Columbus regions for the creation of innovative spaces.In addition to helping our clients design workplaces that reflect their brand and culture, LOTH also provides a full suite of workplace services including move management, relocation, decommissioning, and warehousing services.

Check out these great opportunities below to join the LOTH family!

For 135 years, LOTH has been uniquely positioned in both Cincinnati and Columbus markets as the only workplace solutions provider with expertise in Workplace Design + Furnishings, Move Management + Facility Services. Our company also has specialists in Warehousing + Banking Equipment Services + Installation Services.

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to support the President and other members of the executive team. This position serves as a key partner to the President and a primary point of contact for internal and external stakeholders.

The ideal candidate is a forward-thinking, solutions-oriented professional with exceptional judgment, strong business acumen, and outstanding organizational and communication skills. This individual will be comfortable managing sensitive information, navigating competing priorities, and anticipating needs in a fast-paced environment.

Success in this role requires someone who is detail-oriented, adaptable, discreet, and confident working with people at all levels of an organization.

Key Responsibilities

• Manage the President’s calendar, including scheduling, prioritization, and gatekeeping.
• Plan and coordinate internal and external meetings, events, and executive activities.
• Coordinate all aspects of business travel, including flights, ground transportation, accommodations, and itineraries.
• Prepare meetings for maximum effectiveness, including agendas, pre-reads, handouts, presentations, technology, meeting spaces, and other logistics.
• Research and coordinate venues, catering, entertainment, and other event-related needs.
• Support quarterly Board meetings and company Townhalls, including presentation preparation and meeting logistics.
• Monitor and prioritize incoming mail and email, ensuring important matters receive timely attention.
• Communicate on behalf of the President with internal and external stakeholders.
• Maintain organized administrative files, records, documents, and other confidential information.
• Compile and organize business and personal expenses, invoices, and financial documentation.
• Handle sensitive business and personal information with the highest level of confidentiality and discretion.
• Anticipate needs, identify potential issues, and proactively provide solutions.
• Provide additional administrative and organizational support to the executive team as needed.

Qualifications & Experience

• Minimum of 3 years of related executive or administrative experience.
• Associate or bachelor’s degree in business, marketing, communications, or a related field preferred; equivalent experience will be considered.
• Expert-level written and verbal communication skills.
• Strong proficiency with Microsoft Office and other business technology.
• Demonstrated ability to manage multiple priorities, projects, and deadlines simultaneously.

AAP, EEO, M/F/H/V/D, Drug Free Workplace.