Executive Assistant to CEO & Office Operations Lead

ClearJet; Austin (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

ClearJet is seeking an exceptional Executive Assistant to the CEO who will also serve as Office Manager. This role protects the CEO’s time, anticipates needs, and keeps the headquarters running smoothly for the team.

As a fast-growing logistics company moving freight through air and ground networks, you will act as the trusted right hand, handling confidential matters with discretion while coordinating cross-functional priorities and office operations in Austin.

Qualifications

• 5+ years of experience as an Executive Assistant supporting a CEO or senior executive, ideally with office management responsibility alongside it.
• Experience supporting a founder or CEO at a venture-backed or high-growth company.
• Demonstrated success managing a complex executive calendar and inbox with minimal direction, including making prioritization calls independently.
• Proven discretion and sound judgment handling highly confidential executive, board, financial, and personnel information.
• Excellent written and verbal communication skills, with the polish to represent the CEO's office to board members, investors, and enterprise customers.
• Exceptional organizational skills, attention to detail, and follow-through on commitments made by others.

Responsibilities

• Own and actively manage the CEO's calendar, serving as gatekeeper: triage incoming requests, resolve conflicts, protect focus time, and make judgment calls on priority.
• Manage and triage the CEO's inbox, flagging what requires attention, drafting responses on the CEO's behalf, and ensuring nothing time-sensitive goes unanswered.
• Prepare the CEO for every meeting with agendas, background briefs, prior-conversation context, and the specific decisions or asks on the table.
• Track commitments the CEO makes in meetings and follow through to closure, chasing owners across the organization when needed.
• Coordinate all CEO travel end-to-end - flights, ground transport, lodging, and detailed itineraries - and adjust in real time when plans change.
• Prepare and submit the CEO's expense reports in line with ClearJet's expense policy.
• Act as a liaison between the CEO and the leadership team, employees, and external parties; communicate with clarity and professionalism on the CEO's behalf.
• Handle highly confidential matters - compensation, personnel issues, board materials, financing activity, and strategic plans - with complete discretion.
• Build and run lightweight systems that keep the CEO organized: priority trackers, follow-up cadences, meeting notes, and decision logs.

Skills

Executive support

Calendar management

Discretion

Communication

Organizational skills

Tools

Google Workspace

Slack

Presentation tools

Job description

ClearJet is seeking an exceptional Executive Assistant to the CEO who will also serve as Office Manager. This role protects the CEO’s time, anticipates needs, and keeps the headquarters running smoothly for the team.

As a fast-growing logistics company moving freight through air and ground networks, you will act as the trusted right hand, handling confidential matters with discretion while coordinating cross-functional priorities and office operations in Austin.