Executive Assistant to CEO - Nonprofit Impact & Ops

Veterans-Transition-Center; California (MO); On-site; USD 60,000 - 75,000; Full time

Job summary

The Veterans Transition Center in California is seeking an Executive Assistant to provide direct administrative support to the CEO. You will manage executive priorities, prepare for meetings, coordinate schedules, and track commitments that support housing and supportive services for Veterans.

This role involves drafting correspondence, preparing briefing materials, supporting the Board of Directors, coordinating travel, and safeguarding confidential information.

Qualifications

• High school diploma or equivalent with 3+ years of administrative support for a senior leader.
• Strong writing, proofreading, organization, and time management skills.
• Proficiency with Outlook, Word, Excel, PowerPoint; comfortable with virtual meetings and shared document systems.
• Ability to manage changing priorities and work independently within authority while protecting confidential information.

Responsibilities

• Manage the CEO's calendar, prioritize meeting requests, resolve scheduling conflicts, and protect time for preparation.
• Prepare daily and weekly schedules, briefing materials, and reminders for meetings, priorities, and deadlines.
• Draft and proofread emails, letters, reports, presentations, and talking points for CEO approval.
• Screen and route calls and correspondence; identify urgent matters for CEO attention.
• Coordinate travel, meeting logistics, and expense documentation per VTC procedures.
• Assist with onboarding/offboarding by coordinating orientations and tracking access and paperwork.
• Support board and committee meetings with scheduling, agendas, packets, and materials.
• Track executive priorities and project milestones; flag delays and unresolved items.

Skills

Calendar management

Written communication

Discretion

Time management

Stakes handling

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Veterans Transition Center in California is seeking an Executive Assistant to provide direct administrative support to the CEO. You will manage executive priorities, prepare for meetings, coordinate schedules, and track commitments that support housing and supportive services for Veterans.

This role involves drafting correspondence, preparing briefing materials, supporting the Board of Directors, coordinating travel, and safeguarding confidential information.