Executive Assistant to CEO & Leadership Team

LEO Inc; Lynn (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

LEO Inc. in Lynn, MA, seeks an Executive Assistant to provide high-level administrative and operational support to the CEO and Senior Leadership Team.

You will coordinate projects, take minutes, manage board communications, organize travel, and maintain confidential records with discretion. This role requires strong communication, problem-solving, and cross-department collaboration to advance the organization's priorities.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum 3 years of office administration and customer service experience.
• Strong proficiency in Microsoft Office Suite and other technology platforms.
• Demonstrated ability to provide high-level administrative support with confidentiality, discretion and diplomacy.
• Excellent oral and written communication with attention to detail.
• Strong interpersonal skills with high emotional intelligence and cultural competence.
• Experience with federally and state-funded programs preferred.
• Commitment to the mission and values of the organization.

Responsibilities

• Provide executive administrative support to the Chief Executive Officer and Director of Human Resources.
• Support the Coordination of senior leadership team projects and initiatives by maintaining project management and action tracking system.
• Update project management tracking system during weekly Directors' Meetings and communicate follow up assignments, deadlines, and action items.
• Assist with monitoring organizational priorities and ensuring timely completion of leadership initiatives.
• Collaborate with staff across departments to identify, analyze, and resolve operational challenges.
• Prepare minutes for senior leadership and Board meetings.
• Serve as the primary point of contact for the Office of the CEO, managing internal and external communications with professionalism and discretion.
• Manage all Board and Committee communications, notifications, and documentation.
• Attend meetings, take minutes, and track compliance with state and federal requirements.
• Maintain board records and online board management systems.
• Document board actions and provide reports as needed.
• Manage office operations, including supplies, equipment, and vendor coordination.
• Organize electronic and paper filing systems for confidential information.
• Coordinate conference attendance, meetings, and travel arrangements.
• Manage technology purchases serving as the liaison with IT consultants, including tracking internal IT service requests and billing records.

Skills

Executive support

Project coordination

Communication skills

Confidentiality & discretion

Organizational skills

Interpersonal skills

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Project management software

Job description

LEO Inc. in Lynn, MA, seeks an Executive Assistant to provide high-level administrative and operational support to the CEO and Senior Leadership Team.

You will coordinate projects, take minutes, manage board communications, organize travel, and maintain confidential records with discretion. This role requires strong communication, problem-solving, and cross-department collaboration to advance the organization's priorities.