Executive Assistant to CEO - Impactful Nonprofit Ops

Hendricks House Inc; Millville (NJ); On-site; USD 50,000 - 52,000; Full time

Job summary

Hendricks House Inc. in Millville, NJ seeks an Executive Administrative Assistant to the CEO. This role provides direct administrative support to the CEO and works with senior leadership across the organization, handling confidential information with discretion and professionalism.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities in a fast-paced behavioral health environment, forecasting priorities, and ensuring deadlines are met.

Qualifications

• 3 years of administrative or executive support experience preferred.
• Experience supporting senior leadership or executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Able to manage multiple assignments and changing priorities.
• Discretion handling confidential information.
• Healthcare/nonprofit experience preferred but not required.

Responsibilities

• Provide direct administrative support to the CEO.
• Manage the CEO's calendar, appointments, meetings, and priorities.
• Prepare correspondence, reports, memos, and presentations.
• Track projects, deadlines, and organizational priorities.
• Coordinate communications between CEO and senior leadership.
• Assist with board meeting prep and materials as needed.
• Maintain confidential records and filing systems.
• Assist with licensing, audits, grants, and contracts documentation.

Skills

3 years admin/executive support

Organizational & time management

Written & verbal communication

Microsoft Office proficiency

Discretion with confidential info

Ability to manage multiple priorities

Tools

Microsoft Office Suite

Job description

Hendricks House Inc. in Millville, NJ seeks an Executive Administrative Assistant to the CEO. This role provides direct administrative support to the CEO and works with senior leadership across the organization, handling confidential information with discretion and professionalism.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities in a fast-paced behavioral health environment, forecasting priorities, and ensuring deadlines are met.