Executive Assistant to CEO — Impact & Operations

Rethink Food; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid time off

Paid holidays

Retirement plan with employer match

Parental leave

Free nutritious lunch

Job summary

Rethink Food is seeking an Executive Assistant to partner with the CEO and provide professional administrative support, project coordination, and event management. In an agile environment, you’ll contribute across initiatives to achieve shared objectives.

You will manage calendars, prepare briefs and presentations, draft correspondence, and coordinate meetings with internal and external stakeholders while maintaining discretion and a solutions-oriented approach.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 3+ years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.
• Excellent analytical, communication (written and verbal), and project management skills.
• Solid experience in managing high-level relationships with discretion and handling sensitive and confidential information.
• Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence.
• Highly organized, strong follow-through, and excels at thinking proactively.
• Ability to work collaboratively within an organization.
• Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact.
• Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills.
• Takes a solutions-based, collaborative approach to drive change in work and navigate challenges.
• Quick learner, eager to continually strengthen their understanding of Rethink's work.
• Proficient in Google Workspace; ideal to know Tableau, Adobe Photoshop, Canva, and social media platforms.
• Must embrace the mission and core values of Rethink Food.

Responsibilities

• Prepare the CEO for internal and external meetings and events with various stakeholders: help with meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials; and occasionally stand in for the CEO.
• Manage the CEO’s calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Draft emails, letters, reports, and other correspondence on behalf of the CEO.
• Keep the CEO advised of time-sensitive and priority issues, ensuring proper follow-up.
• Liaise between the CEO and the Executive Team to support communication and collaboration.
• Manage logistics for events for the CEO and the Executive Office.
• Provide administrative support to the Executive Office.
• Other duties as assigned.

Skills

Analytical skills

Communication skills

Project management

Relationship management

Leadership

Problem solving

Time management

Multitasking

Collaboration

Adaptability

Google Workspace proficiency

Tableau

Adobe Photoshop

Canva

Social media platforms

Mission & values alignment

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Tableau

Adobe Photoshop

Canva

Job description

Rethink Food is seeking an Executive Assistant to partner with the CEO and provide professional administrative support, project coordination, and event management. In an agile environment, you’ll contribute across initiatives to achieve shared objectives.

You will manage calendars, prepare briefs and presentations, draft correspondence, and coordinate meetings with internal and external stakeholders while maintaining discretion and a solutions-oriented approach.