Strategic Executive Assistant to CEO | Projects & Events Lead

Jobless; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO and holidays

Retirement plan with employer match

Lunch provided daily

Job summary

Rethink Food is seeking an Executive Assistant to partner with the CEO, providing high-level administrative support, project coordination, event management, stakeholder relationships, and executive communications. The role extends beyond core duties, inviting proactive impact across initiatives to help achieve our shared objectives.

The position requires at least 3 years of experience supporting senior executives, strong organizational and communication skills, and a proactive, collaborative

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 3+ years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.
• Excellent analytical, communication (written and verbal), and project management skills.
• Solid experience in managing high-level relationships with discretion and handling sensitive and confidential information.
• Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence.
• Highly organized, strong follow-through, and excels at thinking proactively.
• Ability to work collaboratively within an organization.

Responsibilities

• Prepare the CEO for internal and external meetings and events with various stakeholders: help with meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials; and occasionally stand in for the CEO.
• Manage the CEO’s calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Draft emails, letters, reports, and other correspondence on behalf of the CEO.
• Keep the CEO advised of time-sensitive and priority issues, ensuring proper follow-up.
• Liaise between the CEO and the Executive Team to support communication and collaboration.
• Manage logistics for events for the CEO and the Executive Office.
• Provide administrative support to the Executive Office.
• Other duties as assigned.

Skills

Analytical skills

Communication

Project management

Discretion

Relationship management

Time management

Organizational skills

Team collaboration

Proactivity

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Tableau

Adobe Photoshop

Canva

Social media platforms

Job description

Rethink Food is seeking an Executive Assistant to partner with the CEO, providing high-level administrative support, project coordination, event management, stakeholder relationships, and executive communications. The role extends beyond core duties, inviting proactive impact across initiatives to help achieve our shared objectives.

The position requires at least 3 years of experience supporting senior executives, strong organizational and communication skills, and a proactive, collaborative