Executive Assistant to CEO | Hybrid, Strategic Support

UMB Bank; Denver (CO); Hybrid; USD 82,000 - 120,000; Full time

Job summary

UMB Bank is seeking an Executive Assistant to the CEO to provide high-level support in a fast-moving environment. You will manage a complex calendar, prepare confidential materials, and coordinate executive-level meetings with internal and external stakeholders.

The role requires discretion, proactive communication, and the ability to anticipate needs. It is a hybrid position based out of the Denver, CO office, with travel as needed and a strong emphasis on accuracy and timely follow-through.

Qualifications

• Five or more years of progressively responsible administrative or executive support experience.
• Experience managing complex calendars, coordinating high-stakes meetings, and handling confidential information.
• Strong written and verbal communication skills.
• Ability to prioritize competing demands, meet time-sensitive deadlines, and maintain follow-through.
• Proficiency with Microsoft applications and learning relevant business systems.

Responsibilities

• Manage the CEO’s complex calendar, balancing strategic priorities and deadlines, resolve scheduling conflicts.
• Plan and coordinate meetings with executives, customers, and stakeholders, including agendas, materials and logistics.
• Prepare, proofread, organize, and distribute confidential correspondence.
• Track decisions, action items, and commitments; provide the CEO with status updates and reminders.
• Coordinate domestic and international travel arrangements, itineraries, schedule changes, and expenses.
• Serve as a trusted point of contact for the CEO’s office with professionalism and discretion.
• Anticipate upcoming needs and proactively identify scheduling conflicts and dependencies.
• Support special projects and executive events requiring cross-team coordination; occasional travel for the CEO.

Skills

Executive support

Calendar management

Confidentiality

Communication

Multitasking

Tools

Microsoft Office

Job description

UMB Bank is seeking an Executive Assistant to the CEO to provide high-level support in a fast-moving environment. You will manage a complex calendar, prepare confidential materials, and coordinate executive-level meetings with internal and external stakeholders.

The role requires discretion, proactive communication, and the ability to anticipate needs. It is a hybrid position based out of the Denver, CO office, with travel as needed and a strong emphasis on accuracy and timely follow-through.